Administrative Assistant

Job Description

Job Description

Administrative Assistant

Temp-to-Hire

Full-time, on-site, Monday-Friday 8 : 30-5 : 00

Salary range : $50-58,000

We’re hiring for a full-time Administrative Assistant position to join our clients team at an Electrical contracting company in Hawthorne, NY. This new role will work alongside two part-time administrative assistants and provide direct support to the Service Manager, Project Managers / Estimators, and Bookkeeper.

The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a busy open office that supports both residential and commercial electrical projects.

Key Responsibilities :

• Answering and directing phone calls; assisting customers and vendors professionally
• Coordinating with management to schedule service and project work
• Gathering and submitting permit applications and related documentation
• Requesting, tracking, and filing insurance certificates and compliance paperwork
• Supporting project management tasks including creating jobs, tracking progress, and maintaining records
• Assisting with marketing efforts
• Providing general administrative support across departments as needed

Software & Systems Used :

Qualifications :

We’re looking for someone dependable who can grow with the company and take ownership of their role over time.