Administrative Assistant

Job Description

Job Description

Job Summary :

We are seeking a proactive and detail-oriented Administrative Assistant to support multiple groups on a busy trading floor. The ideal candidate will manage a variety of administrative and client service responsibilities, ensuring smooth day-to-day operations in a fast-paced environment. This role requires excellent communication, organizational, and multitasking skills, along with a strong ability to prioritize competing demands efficiently. Experience supporting financial teams or working on a trading floor is a plus.

Key Responsibilities :

• Handle telephone coverage, answer calls, take detailed messages, and track bankers’ whereabouts.
• Provide light to moderate client contact and assist with scheduling and coordination.
• Maintain calendars and coordinate meetings or conference calls, including room reservations, catering, and A / V setup.
• Assist analysts with Lucite orders, closing dinners, and client outings.
• Arrange complex travel itineraries, including flights, hotels, transportation, and currency needs; maintain travel profiles and secure approvals.
• Prepare and submit timely expense reports.
• Draft, type, and proofread correspondence, memos, and presentations.
• Assemble presentation books and meeting materials; copy, collate, and bind documents as needed.
• Maintain an organized filing system for correspondence and documents.
• Interface with internal departments to gather information, fulfill requests, and coordinate services.
• Retrieve research materials from internal and external sources.
• Manage incoming / outgoing mail, digital faxes, messenger, and courier services.
• Provide backup administrative support for colleagues during absences and assist other teams when required.
• Maintain an orderly, well-functioning workspace and manage team distribution lists.

Required Skills and Personal Attributes :

Other Requirements :

Preferred Qualifications :

Experience working on a trading floor or in a financial services environment.

Prior experience supporting multiple executives or teams simultaneously.

Company Description

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT / Software, e-Learning / Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based / SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.

We have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national / ethnic region, disability, or any other basis.

Company Description

Compunnel Inc., established in 1994; is a leading provider of Staffing, IT / Software, e-Learning / Training, Business Intelligence, and Cloud Solutions. A leader in contingent and permanent workforce solutions, we also provide temp-to-hire staffing, project-based / SOW staffing, and payroll services to our esteemed clientele which includes Fortune 500 companies of diverse industry segments. Ranked as one of the largest staffing firms in the US which is our primary service market; we also have a significant presence in Europe and Asia. As a national service provider in the US, we are serving our customers all major states and regions; thereby generating numerous job opportunities for prospective employees in their preferred locations of choice.\r\n\r\nWe have witnessed multi-fold YOY growth, and continuously adding a large pool of talented resources to our employee base every year. Our extensive experience in hiring professionals of multiple in-demand skill sets (IT, Engineering, Healthcare, Admin-Clerical, Finance, Professional, Light Industrial, etc.) further makes Compunnel a wider and preferred platform for people to pursue their careers in the US. We welcome people from all walks of life and cultures, and we support workforce diversity by providing equal employment opportunities to people without any discrimination based on race, color, gender, religion, national / ethnic region, disability, or any other basis.