Administrative Assistant / Office Manager

Job Description

Job Description

Administrative Assistant / Office Manager

Location : Ramsey, NJ — Onsite, Monday through Friday

Employment Type : Full-Time

About the Role :

We are seeking a polished and detail-oriented Administrative Assistant / Office Manager to provide day-to-day operational and administrative support in a professional, client-facing office environment. This role combines elements of executive assistance, front desk coordination, and office management — ideal for someone who thrives in a role where organization, communication, and professionalism make a daily impact.

The ideal candidate is dependable, proactive, and comfortable wearing many hats — from managing calendars and client communications to maintaining order and flow throughout the office.

Key Responsibilities :

• Serve as the primary point of contact for clients, and visitors, ensuring a warm and professional experience.
• Manage calendars, coordinate meetings, and schedule client appointments with accuracy and discretion.
• Prepare, proofread, and organize confidential correspondence, reports, and client documents.
• Maintain organized filing systems — both electronic and physical — ensuring easy retrieval and compliance standards are met.
• Oversee daily office operations, including supply management, and general office upkeep.
• Support document execution, filing, and follow-up communications with clients and external partners.
• Coordinate meeting logistics, including preparing agendas, assembling materials, and tracking follow-up tasks.
• Assist with billing, expense tracking, and administrative reporting.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Qualifications :

experience with document management systems is a plus.

Compensation and Benefits :