CSCD Executive Assistant I

Administrative Support Specialist

Provides specialized support for the CSCD Director and CSCD Assistant Director in the execution of their responsibilities in CSCD operations and County government, including Pretrial Services operations. Assists the department head in advanced administrative support activities for both CSCD and Pretrial Services. Performs a variety of complex administrative work unique to the work unit. Work includes coordinating staff and general administrative functions to include monitoring budgets, administrative affairs, personnel matters, and interpreting policies and procedures. Serves as liaison between other officials, County personnel, attorneys, boards, commissions, state and local government officials and the general public. Performs a variety of research, planning, and technical duties. Handles problems and non-routine situations by determining the approach or action to take and implementing guidelines, policies and procedures for both CSCD and Pretrial Services. Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and judgment. Sets work unit priorities and interprets policies. Utilizes knowledge of CSCD and Pretrial Services policies and procedures to speak on behalf of supervisor and performs constituent services. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. This is a grant position that ends 8 / 31 / 2025 and may renew 9 / 1 / 2025.

Distinguishing Characteristics :

This is the third of five administrative-related job classifications within the Administrative Support job family. This classification emphasizes a variety of support functions focusing on administrative and office management functions and responsibilities, organization and coordination toward accomplishment of program, divisional or departmental goals, objectives and departmental budgetary functions. This classification is distinguished from the Administrative Assistant II in that incumbents directly support the CSCD Director and CSCD Assistant Director, perform constituent service and have complete knowledge of the executive level activities for both CSCD and Pretrial Services. The major duties performed are administrative in nature and require a high degree of independent judgment, discretion, initiative and authority. The results of assigned projects have a direct impact on the accomplishment or establishment of the divisional and / or departmental goals and objectives.

Duties and Responsibilities :

• Performs direct administrative support services for CSCD and Pretrial Services for the CSCD Director and Assistant Director
• Supervises, monitors, prioritizes and makes daily decisions on workload schedules to meet work unit operations
• Assists in preparing and monitoring the CSCD and Pretrial budget
• Assists in preparing CSCD and Pretrial Services policies and procedures
• Serves as liaison to staff, city and County departments, other agencies, Elected Officials and the public
• Performs other job-related duties as assigned

Minimum Requirements :

Education and Experience : Bachelor's degree in Government, Public Administration, Business Administration or a directly related field AND two (2) years of increasingly responsible executive support experience; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements : None required.

Knowledge, Skills, and Abilities :

Work Environment & Other Information :

Physical requirements include the ability to lift / carry up to 20-50 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client / customer contact, standing, walking, vision to monitor, repetitive motion, stooping / kneeling, squatting, bending, and reaching to perform the essential functions.

Work Hours : 8 am - 5 pm, Monday-Friday. May work some holidays, some nights, some weekends

Location : Executive Office Building, 411 W 13th St Austin TX 78701

Department : CSCD Adult Probation

Criminal, Driving, Education, and Employment Background Checks Required.