Senior Coordinator, Practice Management - hybrid

Wallman Unlimited CompanyNew York, New York, United States

30+ days ago

Job type

Full-time

Quick Apply

Job description

Our client, an Am Law 100 firm, is seeking a Senior Coordinator, Practice Management to provide operational support for one or more practice groups. This role works closely with Practice Managers, Practice Group Leaders, and attorneys, playing a critical part in facilitating workflow, improving processes, supporting talent development, and enabling business operations. The ideal candidate is resourceful, highly organized, detail-oriented, and proactive, with strong communication and project management skills.

The Senior Coordinator will report to the Director of Practice Management and will work closely with the Senior Practice Manager to :

Coordinate day-to-day operations of assigned practice groups, including scheduling meetings, tracking initiatives, preparing reports, and maintaining onboarding materials.
Build and maintain organizational systems to track projects and practice group priorities, ensuring timely and effective execution in collaboration with key administrative teams.
Support oversight of timekeepers, including recruiting, onboarding, performance management, and conducting regular check-ins with junior timekeepers.
Monitor and report on utilization, realization, billable hours, and staffing levels; draft financial and operational reports for practice leadership.
Provide timekeeper insights and support resource allocation initiatives.
Manage logistics for practice group meetings and events, including scheduling, planning, and communications.
Partner with administrative teams to advance associate development, identify training opportunities, and report development concerns.
Maintain practice management calendars, prepare materials for annual business processes, and support firm initiatives and stewardship efforts.
Respond to general departmental requests from attorneys and staff.

Additional Expectations :

Exercise sound judgment, maintain confidentiality, and demonstrate strong problem-solving skills.

Apply a project management mindset with the ability to coordinate multiple initiatives simultaneously.

Communicate effectively, both orally and in writing, while engaging with individuals at all levels of the organization.

Thrive in a fast-paced environment and embrace continuous learning, feedback, and new technology.

Qualifications :

Bachelor's degree in a related field or equivalent experience.

4+ years of law firm or professional services experience.

2+ years of project coordination or project management experience, including use of project management tools and familiarity with the project lifecycle.

Intermediate proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.

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Practice Coordinator • New York, New York, United States