Administrative Assistant / Staffing Coordinator - Whittier Rehabilitation Hospital, TCU

Whittier Rehabilitation Hospital - Transitional Care Unit, Haverhill Administrative Assistant / Staffing Coordinator for a 20 bed unit Full Time, 40 hours / week, Monday-Friday $22-$26 / hour Essential Duties :

• Coordinates staffing / scheduling of clinical personnel in collaboration with Director of Nursing, according to census variations, activity and budget - using scheduling software - Initiates, completes and maintains staffing schedules within designated time frames - Schedules Per Diem staff according to Per Diem Agreements including holiday and weekend commitments -Ensures all timecards are accurate  and approved timely, and include all sick or vacation time requested by staff -Runs staffing and other reports as needed for PBJ and payroll -Reviews and reconciles agency invoices utilizing software to pull reports  -Maintains and monitors open shifts daily -Demonstrates appropriate communication and interaction with patients, families, visitors and employees. -Maintains strict confidentiality in all office, departmental, hospital, employee and patient related business -Provides administrative assistance to DON and Administrator as necessary -Assists with recruiting efforts, especially with the interviewing and hiring of CNA's. -Works closely with HR and Employee Health to ensure the smooth transition of new hires for the TCU. -Maintains updated demographic information for all staff Prerequisites : - High School diploma or GED - Proficient with computer skills - 3 years of Administrative experience.

Healthcare setting a plus - Prior experience with scheduling a strong preference - Working knowledge of On-Shift a plus Benefits :