Document Control Administrator

Stantec's Buildings Team Opportunity

Stantec's Buildings team is on a mission to become the world's leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world. Together, we are enhancing the quality of life globally through design. Join us and design your place with Stantec.

The Document Control Technician

The Document Control Technician works with the Project Managers and internal or external team members to ensure that Stantec is recording and processing both Submittals and RFIs in an accurate and timely manner.

Your Key Responsibilities :

• Verify that the proper turnaround time setting and Submittal and RFI numbering setting has been appropriately set for that project after notification has been received from the Project Manager.
• Verify the project distribution team has been set up and all team members have access to the Newforma Info Exchange site in order to be able to download the response.
• Identify incoming notification as Submittals or RFIs, allowing those file transfers to be logged and tracked in Newforma.
• Initiate and track changes for Submittals and RFIs.
• Communicate to external team members the Stantec Submittal / RFI process and work with them to be able to process and return Submittals and RFIs quickly and efficiently; train on external team members' web sites or tracking software, if necessary.
• Provide training on the Submittal / RFI process and software to all employees.
• Continually work with internal and external team members to ensure all Submittals and RFIs are received and processed quickly and accurately throughout the life of the project and according to any pertinent project instructions.
• Assist and work with the project manager and team with the Submittal / RFI process set-up : maintain communication with external team members to create an efficient workflow.
• Update and maintain Stantec's Submittal / RFI process standards; communicate updates to all employees.
• Assist the Records Manager with historical submittal records and other records; provide back-up coverage.
• Assist the Project Coordinators with QA / QC redline scanning of project documents and drawings.
• Ensure participation in using Stantec's corporate brand identity program to convey a consistent message in all internal and external written, graphic / visual and verbal communication.
• Participate in relevant professional development annually to build personal knowledge and professional growth.

Your Capabilities and Credentials :

Education and Experience :

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Range : Locations in CO, HI, IL, MD & Various CA, NJ Areas - Min Salary $ 59,000.00 - Max Salary $ 82,500.00

Pay Transparency : In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary : Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term / long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary / casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law. The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States | IL | Chicago

Organization : 2357 Buildings-US North Central MCF-Chicago IL

Employee Status : Regular

Travel : No

Schedule : Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.