Executive Assistant

Job Description

Job Title : Executive Assistant

Location : Madison, WI

Employment Type : Full-Time

Department : Executive Administration

About the Opportunity

A growing community bank in Madison, WI is seeking a highly organized and motivated Executive Assistant to support our executive leadership team. This is a great opportunity for someone who is detail-oriented, enjoys managing multiple priorities, and is eager to grow their career in banking.

As the Executive Assistant, you will play a key role in keeping the bank’s leadership team on track—handling scheduling, communication, and administrative projects that are essential to our success.

Key Responsibilities

• Provide daily administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel.
• Prepare and organize reports, presentations, and correspondence with accuracy and attention to detail.
• Serve as the primary point of contact for internal and external communications for the executive team.
• Coordinate board and committee meetings, including preparing materials, taking minutes, and distributing follow-up items.
• Track deadlines, priorities, and ongoing projects to ensure timely completion.
• Maintain confidential files and sensitive information with professionalism and discretion.
• Assist with special projects, community events, and internal communications as needed.
• Proactively identify ways to improve efficiency and streamline administrative processes.

Qualifications