Administrative Assistant II (PT), CPRN13534SS

Overview

Administrative Assistant II (PT), CPRN13534SS at College of DuPage

The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Base pay range

$16.50 / hr - $16.50 / hr

Responsibilities

• Provides general office support with a variety of clerical activities and related tasks. The Administrative Assistant II will be responsible for answering incoming calls, directing calls to appropriate sources, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.
• Answer multi-line telephone, screen and direct calls; provide information to callers; record and distribute messages to administrators, faculty, and staff; greet persons approaching desk, direct to correct destination, and schedule appointments.
• Provide general administrative and clerical support; prepare correspondence and documents as needed.
• Monitor and maintain office equipment; maintain an organized reception area, supply storage room, and workroom; maintain communication with student employees; maintain general office files (at desk and in common areas).
• Manage office supply inventory; responsible for processing work orders and purchase requisitions as needed; accept deliveries and disseminate to proper individuals; sort and distribute mail and deliveries.
• Responsible for verifying student information while maintaining student privacy / confidentiality according to FERPA guidelines.
• Maintain an in-depth knowledge of College policy by reviewing Administrative Procedures and Board Policies; cultivate inter-departmental relationships to facilitate requests made of other departments.
• Update procedure manuals.
• Other duties as assigned.

Qualifications

High School Diploma or GED required.

1 year of office experience required; knowledge of administrative / clerical procedures; customer services required.

Working Conditions

Part-Time Work Schedule

20 hours weekly (2 shifts available) Monday-Thursday 2-6. Friday 1-5 Or Monday-Friday 11-3pm

Hiring Range

Classified 7 Hourly ($16.50)

To apply, visit https : / / cod.csod.com / ux / ats / careersite / 4 / home / requisition / 1725?c=cod

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