PART-TIME: Administrative Assistant III

Job Title: Administrative Assistant III

Location: Research Triangle Park, NC 27709

Duration: 12 months

Position: Onsite daily

Workdays/hours: Part Time, 20 hours/week, 4+ hours daily, M - F, limited flexibility.

COULD eventually go up to 40 hours/week, candidate flexibility is required.

General function:

• The Administrative Assistant is an essential part of CLIENT's Digital Engineering (DE) team, reports to the Vice President and Chief Engineer, and interacts significantly with the DE Project Analyst for general direction.
• In this role, the assistant will perform critical administrative and financial responsibilities and execute important tasks to keep the DE team performing efficiently and effectively.
• The candidate must execute important tasks to keep the DE center of excellence performing efficiently and effectively.
• The candidate must love learning and achieving results, be comfortable juggling multiple assignments, prefer collaborative environments, and thrive on challenges. Ultimately, the role will help advance CLIENT's next-generation medical products and enhance the current product portfolio.

Responsibilities:

• Execute important purchasing transactions and build key relationships critical to the DE group.
• Generate significant purchasing transactions through purchase orders, corporate credit cards, etc., and critical items during end-of-year budget close.
• Enable capital asset purchases, including creating capital budget requests (CB2s), activating assets, and monitoring to ensure that depreciations are tracked appropriately.
• Facilitate important supplier relationships, including finding preferred CLIENT suppliers, onboarding new suppliers, following up with the vendor management team throughout the onboarding cycle, and initiating any edits proposed by the supplier, e.g., bank information update, payment term change, address change, etc.
• Assist with important annual renewals for software, maintenance, and other items.
• Maintain proficiency and continually expand knowledge of general purchasing practices.
• Provide general administrative support to the DE team for optimal efficiency and throughput.
• Coordinate DE Monthly Status Report by highlighting efforts on KDG2 key projects and collating information for the final summary.
• Organize meetings and other key events for the Digital Engineering group, including planning and executing logistics and internal communications.
• Understand CLIENT's vision and strategy for Digital Engineering deployment and work with the group to develop and implement various communication vehicles.
• Perform key CLIENTTI administrative duties and assist with CLIENTTI sitewide events.
• Assist CLIENTTI HR Partner with sitewide summer internship program. This includes coordinating networking and team-building events, leadership sessions, logistics for final presentations, and other items such as advice on housing, etc.
• Act as the sitewide technology coordinator to update displays with new content.
• Help other CLIENTTI administrative assistants with event planning and other items as needed

Education:

• Minimum of a High School diploma required. Associate and/or Bachelor's Degree desired.

Experience:

• Minimum of 3 years of experience in a financial or administrative coordination role required.
• Effective interpersonal and organizational skills are required.
• Experience in general accounting, vendor management, purchasing processes, and financial bookkeeping is preferred.
• Knowledge of Microsoft Excel is highly desired.