Administrative Assistant 2

Quick Link for Postings : https : / / jobs.dmacc.edu / postings / 14009

Salary Information : $21.48 – $24.26

Work Schedule : Monday-Friday, day hours.

Deadline for Submitting Applications : 11 / 06 / 2025

Do not wait to apply after reading this description a high application volume is expected for this opportunity.

Job Summary

Provide administrative support of considerable difficulty, diversity, scope, depth and confidentiality for the department and / or professional staff. May function as an office manager. Position will support the Dental Programs.

Essential Functions

• Provide administrative support : prepare personnel and payroll documents; monitor leave usage and resolve issues; assist with budget and monitor accounts and contracts; may monitor contracts and external invoices to DMACC customers; may handle financial and student records; prepare and process work orders, purchase orders etc.; manage and maintain inventory of office supplies and equipment; process mail and other deliveries.
• Perform a variety of office functions which may include, but not limited to : screen office visitors and calls and respond to inquiries; maintain appointment schedules; process and provide information to students, staff and general public; organize and maintain departmental and operational files, often of a complex, confidential, or sensitive nature; maintain records and procedures.
• Prepare, update, and proof correspondence, reports, statistical documents, instructional materials, and other types of written communication.
• Coordinate scheduling and make arrangements for meetings, classes / workshops, facilities and / or events.
• Plan and organize clerical work activities; provide work direction and training to office staff, non-regular, student or work study employees.
• Perform other duties as assigned.