Payroll Specialist

Enter Job Description...

• Coordinate with field management staff to collect union new hire paperwork. Ensure information is complete and accurate. Follow up on any issues or missing information.
• Create union employee record in ERP system, updating employment data or status changes. Ensure severance, termination, and disciplinary forms are reflected appropriately.
• Review field time entry reports for potential errors in hours, union, pay class, and per diem. Follow up with site teams and address as appropriate prior to payroll processing.
• Process weekly union payroll and off-cycle checks in a timely manner by importing time details and validating entries created. Confirm calculation of earnings, deductions, garnishments, union liabilities, and taxes. Ensure paychecks are distributed on time.
• Prepare monthly union remittances. Using system reports, calculate amounts and submit payment requests, ensuring reconciliation between liabilities accrued and payments. Match payments with labor details and remit to appropriate funds.
• Prepare reports, check for accuracy, and resolve discrepancies as part of business recordkeeping and compliance activities.
• Respond to and resolve any union employee payroll inquiries.
• Process employment verifications and unemployment claims by deadline outlined. Escalate unemployment hearing notices to Human Resources.
• Submit new hire reports to state agencies.
• Process child support and other court orders as necessary.
• Performs other duties as assigned
• Complies with all policies and standards
• Requirements : When searching for candidates, please make sure they have a strong emphasis on :

Superior attention to detail

Must have a high school degree and min 3 years of payroll experience (MUST SHOW ON RESUME).

Must have the ability to use Excel to manipulate and analyze data.

Must have excellent organizational skills, problem-solving skills, and attention to detail.

Strong verbal and written communication skills.

Proficient in Microsoft Office Suite.

Experience processing construction payroll preferred.

Experience with Oracle or other large software vendors preferred.

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.