Legal Secretary

Job Description

Job Description

We are looking for a highly organized and detail-oriented Legal Secretary to join our team in Buffalo, New York. In this role, you will play a pivotal part in supporting legal investigations, preparing correspondence, and managing administrative tasks. This is a long-term contract position offering an opportunity to work in a dynamic legal environment.

Responsibilities :

• Assist in investigating administrative complaints by developing investigative plans and gathering relevant materials.
• Review, document, and track investigative activities using appropriate databases and software tools.
• Prepare detailed investigative summary reports for case evaluations.
• Coordinate, research, and draft responses to Freedom of Information Law requests for internal review and approval.
• Manage inquiries from executive offices by preparing, proofreading, and submitting responses.
• Handle subpoena-related tasks, including research, documentation, and communication with stakeholders.
• Present investigations before committees and provide supporting documentation.
• Draft and proofread correspondence for subjects, witnesses, complainants, and other external parties.
• Organize and maintain records, including scanning documents, updating files, and distributing materials to appropriate personnel.
• Schedule and facilitate meetings, ensuring proper technological setup and coordination.
• Proficiency in e-Filing and court filings processes.
• Strong skills in calendar management and scheduling.
• Experience with dictation and transcription tools.
• Excellent proofreading and document preparation abilities.
• Ability to manage multiple tasks and prioritize effectively.
• Familiarity with legal terminology and procedures.
• Strong communication skills for liaising with internal and external stakeholders.
• High attention to detail and organizational capabilities.