Legal Secretaries

Legal Secretary Position

Health Advocates Network is currently seeking a Legal Secretary to work at a facility in Buffalo, NY. These are registry positions with our company. Pay Rate : $19 / hour W2 Shift details : M-F, 8 : 45AM - 4 : 45PM

Minimum Qualifications :

• Proficiency in legal terminology or investigative techniques
• Proficiency of Microsoft Office Suite programs including, but not limited to Outlook, Word, Excel, Access, and PowerPoint
• Proficiency in web-based applications and databases
• Excellent written and oral communication
• Strong ability to manage multiple tasks, prioritize effectively, maintain organized files, and meet deadlines

Preferred Qualifications :

Experience with the professional medical conduct process

Experience with SharePoint

Job Duties and Responsibilities May Include :

Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530

Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications

Preparing an investigative summary report for all investigations

Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests

Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices

Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval

Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct

Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation

Telephone communication to / from licensees, attorneys, complainants, facilities, or other external stakeholders

Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation

Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML)

Preparing, tracking, disseminating outgoing and incoming mail

Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences

Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff

Other responsibilities as assigned by the supervisor

Benefits :

Medical

Dental

Vision

Term Life

Short-Term Disability Coverage

401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Vanessa (Monday-Friday 8 : 30 AM-5 : 00 PM PST).

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