Document Control Lead

Project Document Control Lead

We are seeking a Project Document Control Lead to join our team. The ideal candidate will be a high energy, collaborative individual who aspires to find creative ways to solve problems, ask questions, and improve processes. This individual can be located remotely, traveling to Charlotte, NC at the appropriate time throughout the project lifecycle. The successful candidate should have a minimum of five years working in a capital projects environment with a mix of both Owner / Operator and EPCM experience. Advanced or working knowledge of the following systems and processes is a must : Aconex, SharePoint, SAP, Power BI, Microsoft Office Suite.

Responsibilities :

• Develop and maintain positive working relationships horizontally throughout the project team including Corporate Functional Leadership, Engineering, Procurement, Commissioning, vendors, and contractors
• Ensure compliance with company Corporate Guidelines and Standards
• Develop / update document management plan according to local practices, including identifying document management requirements with internal stakeholders
• Establish document filing platform for project team members both internal and external
• Manage access for all document share platforms or systems
• Collaborate with project management team to establish the project document distribution matrix for project implementation and manage any necessary changes throughout the project
• Lead EDMS system training for project team
• Collaborate with EPCM, suppliers and other related parties on document management
• Evaluate EPCM document management strategy, including document control procedures, workflows and systems
• Conduct periodic audits of project document control performance ensuring all project documents are distributed properly and timely
• Develop and maintain project document register
• Generate document status reporting as required
• Provide necessary support to project team on document bulk retrieval or status checks
• Collaborate with IT on various applications and network issues through resolution
• Assist the project team with project closeout
• Archive handover package from contractors, ensuring it's complete and clear in accordance with company requirements
• Provide guidance, direction and specialized assistance to the project for the resolution of difficult and complex document control problems