Human Resources Generalist

Classification Title :

Human Resources Generalist

Salary Range :

$6,617 - $7,985 Per Month

Salary Schedule Information :

Click Here for Current Classified Salary Schedule

Job Title :

Human Resources Generalist

Position Number : DEC922

Location : Cypress College

Department :

District Human Resources

Percentage of Employment :

100%

Months of Employment :

12 Months Per Year

Work Schedule :

Monday- Friday, 8 : 00 AM - 5 : 00 PM (Schedule and shift are subject to change in accordance with department needs.)

About Us : : ABOUT US

Do you strive to make a difference in higher education? Are you looking for a rewarding career opportunity to be a part of our students’ educational success and lifelong learning? If so, we invite you to join North Orange County Community College District. We are proud to enroll over 60,000 students and serve a population of over one million people, annually! Home to more than 2,600 employees, our highly skilled, professional, and diverse faculty and staff are leading two of California’s premier colleges, Cypress Community College and Fullerton Community College, as well as one of the largest continuing education programs, North Orange Continuing Education.

What We Offer : : WHAT WE OFFER

• 100% employee medical premium coverage and a contribution toward dependent coverage (up to $11,359.32 for one dependent or $18,174.84 for two or more dependents annually)
• Fringe allowance to be used at employee’s discretion (up to $2,646.10 annually)
• Voluntary (Medical / Dependent Day Care) Flexible Spending Account
• $50,000 life insurance benefit
• Deferred Compensation Program (403(b) / 457 plans)
• Retirement Pension Plan ( CalSTRS / CalPERS )
• Abundant Professional Growth & Development Opportunities (Receive up to $3,500 annually)
• 20 paid holidays + Paid vacation
• Cumulative sick leave
• Flexible / Hybrid Work Program : 3 days in office / 2 days remote (Management approval required; may vary by Department / Position)
• Summer schedule (exceptions apply)
• Receive Premium Pay for years of continuous service : From 5% at 5 years, up to 36% at 36 years
• District paid employee post-retirement medical (for those who qualify)
• Employee Assistance Program
• Environment that fosters diversity and inclusion
• Progressive and innovative culture
• Opportunity to participate in various Faculty & Staff Associations

Primary Purpose : PRIMARY PURPOSE

This position is responsible for performing a wide variety of comprehensive, complex, and specialized administrative duties to support human resources functions as assigned by the Associate Vice Chancellor of Human Resources while maintaining compliance with law, Board policies, collective bargaining agreements, education code, and administrative policies.

Essential Functions :

ESSENTIAL FUNCTIONS

Examples of essential functions are interpreted as being descriptive and not restrictive in nature.

Job Description : JOB DESCRIPTION

Perform advanced administrative duties independently as assigned; coordinate daily activities to assure efficient operations; provide information to departments, employees and the public on the phone and in person; answer questions and resolve matters related to Human Resources requiring specialized and extensive knowledge. Serve as the primary liaison to the District’s Human Resources team.

Perform technical, analytical, and regulatory oversight duties performed independently at the direction of the Associate Vice Chancellor, Human Resources that require confidential, specialized, and compliance related knowledge of policies, procedures, regulations, and collective bargaining agreements.

Provide oversight and guidance for campus administrators, managers, and administrative staff on confidential matters, procedural requirements, administrative policies, forms, prepare and distribute calendar due dates related to Human Resources functions. Prepare and assist in the completion of required forms related to the hiring of academic, classified, hourly and professional expert employee classifications; respond to questions and clarify procedures; verify accuracy of information and make needed corrections prior to submitting for final approval.

Provide recommendations for Human Resources information systems and works with internal and external partners to develop and implement processes. Offer technical expertise and insight as to what affect proposed changes may have on the campuses and the workload and processes of the Human Resources Generalist and Administrative Assistants.

Prepare, proof, and maintain reports for campus budgets; maintain records of faculty leave (including medical, sabbaticals, loadbank, unpaid, phase-in), reassigned time, resignations, and new employees; maintain tenure review and administrative evaluation schedules. Provide oversight for state mandated reporting at the campus; correct errors identified related to Human Resources matters / forms; update Banner with correct codes; respond to inquiries regarding budget codes, activity codes, general funds, and categorical funds.

Maintain a variety of complex records of a confidential nature including information regarding Board, District, personnel; input, retrieve, and analyze computerized data as required. Assist and provide recommendation for reconciling complex and confidential issues; research, analyze and compile data for public records requests.

Provide analysis and recommendation to administrators and managers in need of assistance with addressing and resolving employee issues. Coordinate accommodations, leaves, contract administration, employee relations, and other Human Resources matters.

Compose and prepare correspondence independently; format presentations and reports; develop and revise schedules and forms; compile and prepare complex and difficult statistical and narrative reports from a variety of sources; greet visitors and direct to appropriate personnel; initiate and answer telephone calls; screen and direct calls; receive, open, prioritize, and route as appropriate.

Train and provide work direction and guidance to others as directed.

Learn and apply emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Participate in District / College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity, equity and inclusion trainings and events.

Perform related duties as assigned.

Working Relationships :

WORKING RELATIONSHIPS

The Human Resources Generalist maintains frequent contact with various District departments and personnel, faculty, students and the public.

Knowledge, Skills and Abilities :

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of District organization, operations, policies and objectives

Knowledge of applicable sections of State Education Code and other applicable laws

Knowledge of federal, state, and local laws, codes and regulations as they relate to human resources

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques Knowledge of basic bookkeeping procedures

Knowledge of basic bookkeeping procedures

Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary

Knowledge of various computer software applications

Ability to interpret, apply and explain rules, regulations, policies and procedures

Ability to make arithmetic calculations quickly and accurately

Ability to type at 60 wpm from clear copy

Ability to operate a variety of office equipment such as calculator, computer, copier, etc.

Ability to analyze situations accurately and adopt an effective course of action

Ability to plan, organize and prioritize work

Ability to work independently with little direction

Ability to complete work efficiently with many interruptions

Ability to work confidentially with discretion

Ability to meet schedules and time lines

Ability to understand and follow oral and written directions

Ability to communicate effectively, both orally and in writing

Ability to understand scope of authority in making independent decisions

Ability to review situations accurately and determine appropriate action according to established guidelines

Ability to establish and maintain effective working relationships with others

Special Requirements :

SPECIAL REQUIREMENTS

Coursework must be verifiable on a legible transcript. If selected as a finalist and / or given an offer of employment for this position, you will be required to provide a transcript (may be unofficial). Human Resources will contact the finalist to obtain this required documentation at that phase of the recruitment.

Minimum Qualifications :

MINIMUM QUALIFICATIONS

High school diploma or GED; supplemental college coursework desirable.

Minimum five (5) years of increasingly responsible administrative experience; may be supplemented by applicable college courses; preferably in an educational setting.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

Desirable Qualifications :

DESIRABLE QUALIFICATIONS

Keen analytical ability to interpret, apply, explain and comply with collective bargaining agreements, rules, regulations, policies, procedures and laws related to employment, human resources, and labor relations.Minimum three (3) years’ experience in the use of HRIS / EIS system.

Prior experience in approaching work and interactions with colleagues and / or students in an equity minded manner. Ability to provide an inclusive and welcoming work / educational environment.

Working Conditions : WORKING CONDITIONS

Office environment : subject to constant interruptions and frequent interaction with others; operation of a computer keyboard, requiring gross and fine finger manipulation of keyboards, equipment and tools; travel to various locations; sitting or standing for extended periods of time (up to 2-3 hours); read a variety of printed materials and information on a computer screen for extended periods of time; ability to lift, carry and / or move objects weighing up to 25 pounds.

Number of Vacancies :

Posting Number :

2015888P

Open Date : 11 / 20 / 2025

Close Date : 12 / 08 / 2025

Special Instructions Summary :

SPECIAL INSTRUCTIONS SUMMARY

Work Schedule : District employees can apply for the Flexible / Hybrid Work Program, working a hybrid schedule of remote work and in-person each week. Approval and number of in-person days may vary by position / department. Questions regarding the work schedule may be discussed with Hiring Manager if selected as an interview candidate.

This is a classified position subject to a six-month probationary period. Initial salary placement will be determined by the Office of Human Resources in accordance with Board Policy and is not negotiable. The candidate selected for employment will be required to provide the following : identification and employment eligibility as outlined in the Immigration Reform and Control Act, fingerprints and required medical certification pursuant to statue. NOCCCD will not sponsor any visa applications.

The District may choose to fill one or more positions from this recruitment within eight (8) months.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate “N / A” (not applicable). Do not use terms such as “see resume” or “see attached”.

The minimum required number of references for this position is three (3) and will be requested at the finalist and / or offer of employment phase of the hiring process.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. Possession of the minimum qualifications does not ensure an interview.

Minimum Qualifications – Experience : One year of experience is equivalent to 12 months of experience at a maximum of 40 hours per week (full time). Applicable part-time experience will be converted to the full-time equivalent for the sole purpose of meeting the experience minimum qualification (Example : Twelve (12) months of part time work experience is equivalent to six (6) months full time).

Minimum Qualifications – Education : 24 units are equal to one year of education. As applicable, education must be from a regionally accredited institution and verifiable on a legible unofficial transcript.

Reasonable accommodations for applicants with disabilities may be requested by calling (714) 808-4810 at least three business days in advance of the scheduled examination / interview date.

Evaluations of foreign degrees and / or coursework are required. See our website here for information regarding evaluation of foreign degrees.