Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Rye, New York. This role is ideal for someone with strong organizational skills and the ability to handle diverse administrative tasks efficiently. You will play a key role in ensuring smooth operations and supporting day-to-day activities.

Responsibilities :

• Manage and coordinate daily administrative tasks, including scheduling and maintaining calendars.
• Perform accurate data entry to support organizational needs and maintain records.
• Handle shipping and mailing processes, such as preparing and tracking FedEx shipments.
• Provide general support to the team, responding to inquiries and resolving administrative issues.
• Organize and maintain files and documentation for easy access and reference.
• Assist in preparing reports, presentations, and other business materials as required.
• Communicate effectively with internal and external stakeholders to ensure smooth workflow.
• Monitor office supplies and coordinate inventory replenishment.
• Ensure compliance with company policies and procedures during daily operations.
• Contribute to process improvements to enhance administrative efficiency.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in data entry with a strong attention to detail.
• Familiarity with shipping procedures, including FedEx services.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to work independently and collaboratively within a team.
• Proficient in Microsoft Office Suite and other relevant software.
• High level of professionalism and discretion when handling sensitive information.