Buisness Support (Office Specialist 2)

Business Support (Office Specialist 2)

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial / ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Do you thrive on keeping things organized and helping teams succeed? Join the Oregon Child Abuse Hotline (ORCAH) as a Business Support (Office Specialist 2) and play a key role in coordinating training and supporting program operations.

Summary of Duties

As a Business Support, you will :

• Provide general administrative support to managers, keep confidentiality, follow policies and procedures, and take part in required trainings and in-office activities.
• Support Screening Operations meetings by scheduling them, preparing materials, taking notes, and keeping track of follow-up tasks.
• Manage communication with both internal teams and community partners. This includes sending updates, managing Microsoft Teams channels, and keeping email lists.
• Track training activities using tools like Smartsheet and Excel. This includes checking attendance, recording who completed training, and sharing sign-up information.
• Support prevention efforts by collecting data, attending meetings, and building relationships with outside agencies to help connect families to services.
• Keep internal resources up to date, such as the ORCAH OWL intranet page and presentation materials.
• Help with hiring by scheduling interviews, contacting candidates, preparing materials, joining interviews, and handling related paperwork.
• Support the creation and proofreading of materials, such as PowerPoint presentations, forms, and written content, by reviewing for clarity, accuracy, and formatting as needed.
• You will attend in-person trainings for staff members who are taking part virtually. This includes :
• Bringing a laptop or device so the remote staff member can be present, follow along, and engage in real time.
• Facilitating communication by speaking on their behalf if they have questions or comments.
• Moving the device between groups or activities so virtual participant can fully engage with the training.

Minimum Qualifications

Essential Attributes

Working Conditions

Attention all candidates! Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

Background Checks and Requirements

Benefits

Employment Preference

Veterans' preference

General Information

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

Please include the job requisition number : REQ-189636.