Business Manager - University Health Center

Business Manager

This position will provide day-to-day financial and business operations support to the department. The Business Manager will report directly to the Assistant Director for Business and Finance and will be primarily responsible for accounts payable, procurement, expense reimbursements, and account reconciliation. The Business Manager is responsible for collaborating with other departments or units' staff to compile information related to expenditures and revenues for various accounts, including general funds, grants, contracts, endowments, revenues, and gift accounts.

Key responsibilities include managing budgets, developing strategies for revenue collection, monitoring financial performance, ensuring operational efficiency, and fostering strong relationships throughout the division and the university.

Responsibilities & Duties :

• Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including monthly account reconciliation and ongoing monitoring of expenses.
• Serve as primary financial operations lead and backup to the Assistant Director, assuming delegated authority for decision-making on fiscal matters, financial reporting, and budget strategy in the Assistant Director's absence.
• Provide support Coordinate procurement processes for Purchase Order (PO) and submit invoice payments.
• Process payments using Purchase (Pcard) and travel (Tcard).
• Take charge of resolving issues related to vendors, including credits, discrepancies, and payment status.
• Initiate transfers, including to / from the students' accounts, between the health center accounts, and interdepartmental on campus.
• Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
• Prepare, reconcile, and deposit funds for the health center.
• Prepare reimbursement from foundation accounts and reach out to students regarding their overpayments.
• Prepare routine, standard, and ad-hoc reports for departments based on knowledge of existing data.
• Assist in developing budgets and budget projections for state operating, grant, and programmatic funding sources. Generate reports and analyses of unit expenditures.
• Oversee sub-awards and budget reallocations for grants managed by the Principal Investigator (PI).
• Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and / or sponsor requirements and restrictions.
• Assist in the development and maintenance of budget monitoring systems by setting up electronic and paper files.
• Use various software applications, spreadsheets, database software, statistical packages, and graphics packages to create reports and analyze data.
• Collaborate as a key member of the leadership team to support financial planning, operational continuity, and strategic resource allocation.
• Other duties as assigned.

Preferences :

Required Application Materials : Cover Letter & Resume

Best Consideration Date : November 7, 2025

Posting Close Date : NA

Open Until Filled : Yes

Minimum Qualifications :

Education : Bachelor's degree from an accredited college or university. Experience : Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience. Other : Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.

Knowledge, Skills, and Abilities :

Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances. Skill in oral and written communication. Skill in the use of Microsoft Office products. Ability to multi-task and prioritize assignments. Ability to interpret and apply policies, procedures, regulations, and laws.

Job Risks :

Occupational Related Bloodborne Pathogen Exposure, Respiratory Protection

Department : VPSA-UHC-Insurance / Billing

Worker Sub-Type : Staff Contractual (C2) (Fixed Term)

Salary Range : $80K-$85K