Executive Assistant - Human Resources

Executive Assistant

The Executive Assistant position is a responsible administrative role that directly supports the Human Resources Director and department leadership. Work involves providing advanced administrative and technical support in a fast-paced environment, including scheduling, document preparation and management, financial tracking, and coordination of department activities. The position requires the ability to manage multiple priorities with accuracy and discretion, as well as strong initiative and exceptional customer service skills when interacting with employees, department directors, and external partners. The Human Resources Department processes a high volume of personnel and confidential documents; therefore, this position demands strict adherence to confidentiality standards, excellent organizational skills, keen attention to detail, and proficiency in proofreading and document accuracy. In order to be considered for this position, all candidates must attach a cover letter and resume (maximum of two pages for each document) to the online application at the time of submittal. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee's level of proficiency and usage.

The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission : The City of Westminster provides high-quality core services and fosters resilience in order to promote a safe and thriving community. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service People Integrity Respect Innovation Teamwork). This position supports the goals of the Human Resources Department, which champions the City's mission by providing quality support and services to City departments, employees, and residents.

Every employee must :

• Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority
• Communicate with customers to ensure that where possible they are satisfied and that their needs are being addressed; solicit and evaluate customer feedback
• Act as an ambassador by understanding and fostering the organization's mission and vision
• Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner
• Demonstrate integrity and builds trust through credibility, reliability, commitment, loyalty and ethical behavior
• Address difficult or contentious issues in a constructive manner
• Support / promote change; demonstrate flexibility, and take calculated risks when appropriate
• Participate in personal growth opportunities and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization
• Work to continuously improve the efficiency and effectiveness of the service or product being delivered
• Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives
• Value diversity; demonstrate an awareness of differences; demonstrate sensitivity and adapt behaviors and communication to accommodate these differences

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