Administrative Assistant (OACTS) (60301)

Administrative Assistant

Join our dynamic team where your organizational skills and passion for service will make a meaningful difference. We’re a collaborative workplace dedicated to supporting our departments and contributing to student success through careful coordination and strong administrative support.

Role Overview

As an Administrative Assistant, you will be the backbone of our department’s daily operations. Your role is vital in ensuring smooth communication, timely project coordination, and comprehensive support across multiple departments. If you enjoy variety, thrive in a structured environment, and take pride in detailed, quality work, this is the opportunity for you.

Responsibilities

• Uphold integrity and confidentiality, ensuring student data is accurate and secure.
• Conduct research, prepare reports, and manage information requests.
• Handle a variety of clerical tasks such as mail distribution, correspondence, visitor reception, conference calls, meetings, and travel arrangements.
• Manage submission and tracking of contract deliverables and communications with the Corporate Office and external organizations.
• Maintain and organize essential Job Corps/Company systems and documentation libraries.
• Keep work areas organized, clean, and conducive to success for students and staff.
• Prepare and distribute the weekly newsletter, gather content from staff, and take meeting minutes.
• Deliver thorough, accurate work on time while maintaining high personal standards for attendance and productivity.
• Plan and prioritize tasks to meet deadlines and departmental goals.
• Continuously develop job-related skills to enhance performance.
• Mentor and model the Career Success Standards; respectfully support and hold students accountable.
• Collaborate across departments to ensure effective supervision and service delivery for students.
• Communicate clearly both orally and in writing to contribute effectively to team efforts and external reporting.
• Identify problems, analyze causes, propose solutions, and ensure timely resolution.
• Perform additional duties as assigned by leadership, demonstrating flexibility and teamwork.

What We Offer

We value your contributions and support your growth with a welcoming and respectful workplace culture. Here, you’ll find opportunities to expand your skills, work alongside dedicated colleagues, and play a central role in supporting student success and organizational goals. We offer a clean, safe environment and encourage continuous learning and development.

Requirements

• High School diploma or equivalent is required; degree or certification from an accredited program preferred.
• At least three years of secretarial or administrative support experience.
• Proficiency with Microsoft Office Suite and general computer literacy.
• Strong attention to detail and commitment to quality communication.
• Ability to manage multiple priorities and work collaboratively with diverse teams.
• Professional, respectful approach and excellent problem-solving skills.

How to Apply

If you’re ready to bring your organizational talents and thoughtful approach to a role that matters, we’d love to hear from you. Please submit your application with your resume and a brief cover letter outlining your experience and interest. We welcome all qualified

Adams and Associates, Inc. abides by the requirements of 41 CFR §§ 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on characteristics protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to their protected veteran status or disability.” This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training

Employee Benefits

ESOP

Matching 401K

Medical Insurance

Vision

Dental

Prescription Drug Benefits

Flexible Spending Accounts (Health and Dependent Care)

Life Insurance

Disability Benefits

Vacation

Holidays

Employee Discount Programs

Employee Assistance Program

Additional Voluntary Benefits