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Administrative Assistant

Administrative Assistant

NYB International Inc.Brentwood, New York, United States
21 hours ago
Job type
  • Full-time
Job description

NYB International Inc. is a leading wholesale distributor of Designer Fragrances. Located in Edgewood, NY we are in business over 25+ years distributing fine fragrances in USA and around the world.

We are currently seeking a full-time, in-person Administrative Assistant to join our growing team. This is an excellent long-term opportunity for a professional who thrives in a supportive, family-oriented environment and is looking to grow with a stable organization.

Office Hours :

Monday to Friday, 9 : 00 AM – 5 : 00 PM In-Person

Key Responsibilities :

  • Enter purchase and sales orders into ERP / accounting software (e.g., Sage, QuickBooks)
  • Perform data entry with speed and accuracy
  • Basic bookkeeping
  • Manage scanning, filing, and organizing of documents
  • Answer incoming calls, assist clients, and take orders by phone
  • Respond to client emails professionally and promptly
  • Welcome office visitors and ensure a clean, professional front-office environment
  • Support executive staff with administrative tasks as needed

Qualifications :

  • Minimum 1–2 years of administrative / office experience in a professional business environment
  • Proficiency with ERP / accounting systems such as Sage or QuickBooks (required or strong working knowledge)
  • Strong computer skills (MS Office, email, data entry, digital file management)
  • Excellent verbal and written communication skills
  • Ability to prioritize, multitask, and maintain attention to detail
  • Dependable, punctual, and professional demeanor
  • Bilingual (English and Spanish) highly preferred
  • High school diploma or equivalent (Associate’s or Bachelor's degree is a plus)

    • Compensation :

  • Hourly rate : $18.50 – $22.50 (based on experience and qualifications, room for growth)
  • This is a full-time, in-person position (Edgewood, NY 11717)
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