Administrative Assistant, Zucker School of Medicine at Hofstra / Northwell

About Hofstra :

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title :

Administrative Assistant, Zucker School of Medicine at Hofstra / Northwell

Position Number : 896316

Position Category : Administration

School / Division : School of Medicine

Department :

Zucker School of Medicine - Office of Student Finance

Full-Time or Part-Time :

Full-Time

Description :

Reporting to the Director of Student Finance, the Administrative Assistant provides high-level administrative support to the Office of Student Finance. This position serves as a source of information for prospective and current students and assures the smooth operation of the day-to-day activities of the office. This position requires the use of independent judgement in planning, prioritizing a diversified workload, and regular communication with students with students, faculty, physicians, and administrators at Hofstra University, the School of Medicine, and Northwell Health. A flexible work schedule, including some early mornings and late evenings, may be required to support extended student services.

Responsibilities include, but are not limited to :

• Provides high-level administrative support to the Office of Student Finance, including managing correspondence, scheduling meetings, preparing meeting materials, the maintenance of the financial aid database and other records, as well as routine office duties.
• Responds promptly to high-volume email and phone inquiries from current and prospective students, escalating as needed.
• Schedules meetings and counseling appointments for the Office of Student Finance.
• Assists with the collection and processing of financial aid application documents to determine eligibility for Federal and institutional aid programs.
• Collects various student financial aid request forms and reviews for accuracy and completion prior to processing.
• Updates financial aid communications including web updates, forms, newsletters, standard email correspondence and application language; coordinates student email and survey campaigns.
• Acts as a liaison among the Office of Student Finance, School of Medicine and other school and University offices.
• Ensures regulatory and procedural compliance for Federal, University, School, and private programs.
• Collaborates with other administrative staff members to cover absences, provide relief to equalize peak work periods, or otherwise balance the workload within the team.
• Performs other related duties and special projects assigned.

Qualifications :

Preferred Qualifications :

Deadline : Open Until Filled

Date Posted : 09 / 30 / 2025

EEO Statement :

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary / Salary Range :

$56,000 - $60,000