Account Receivable Clerk

Job Type

Full-time

Description

The Accounts Receivable Clerk is responsible for collecting and recording payments from customers using skills in project management, organization and communication. The Accounts Receivable Clerk tracks payments, makes banking deposits and runs reports that document profits and losses along with other functions as required.

Essential Functions

1. Processing, verifying and posting of incoming payments in compliance with financial policies and procedures for ecommerce and wholesale divisions.

2. Researching and solving account discrepancies.

3. Gather and verify invoices for appropriate documentation prior to payment.

4. Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared.

5. Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable sub-ledger.

6. Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up-to-date.

7. Working with the collections department to review accounts, client payments, credit history, and develop new or better repayment terms.

8. Support other accounting and finance team members, inventory management, and cost accounting.

9. Development and maintenance of Excel Spreadsheets

10. Generate reports detailing accounts balances and status for internal use.

11. Understand expense accounts and cost centers.

12. Understands compliance issues around accounts payable processes (W-9, sales tax, etc.).

13. Purchases office and other supplies.

14. Additional responsibilities as requested.

Requirements

1. Must be detail oriented.

2. Excellent organizational skills.

3. Excellent communication skills both verbal and written.

4. Ability to work independently or as a team member.

5. Convey a professional and positive image and attitude representing core company values and goals.

6. Understand and demonstrate the importance of maintaining confidentiality.

7. Proficient with Microsoft Office software, with emphasis on Excel.

8. Hands-on knowledge of QuickBooks online.

9. Ability to work under pressure, multi-tasking to meet changing deadlines.

10. Excellent proofing skills producing error free documents.

11. Practices good telephone etiquette skills.

12. Must be responsible and reliable.

Required Education and Experience

1. High School diploma or GED required.

2. QuickBooks online, 1+ year.

3. Excel intermediate or better.

Supervisory Responsibility

No

Work Environment

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands and fingers and reach with hands and arms.

This job requires the employee to lift at least 15 lbs. infrequently.

Position Type / Expected Hours of Work

Occasional evening and weekend work may be required as job duties demand. Flexible work schedule due to nature of International sales.

Travel

None.

Must be authorized to work in the United States

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mannapov LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.