Practice Support Supervisor (Santa Barbara Care Center)

Practice Support Supervisor

The Villages Health is a patient-centered primary care driven, multi-specialty medical group with over 800 team members. Our unique care model gives us both the time and resources to truly care for our patients, along with a company culture that supports a healthy work-life balance for our team members. Our purpose, mission and vision is to empower Villagers and the surrounding communities to live out their dreams by keeping them healthy and healing them quickly. Together, we are changing the way healthcare is delivered and are making a positive difference in the lives of our patients and the communities we serve. In doing so, The Villages Health is creating America's Healthiest Hometown.

The Practice Support Supervisor is responsible for general office management responsibilities, such as : hire, train and monitor administrative needs. The goal of Practice Support Supervisor is to help maximize efficiency within an organization, increase the organization's productivity, increase profits while reducing costs, and ensure the production and delivery of high-quality service that suit patients' needs. Supervisor ensures that every single day-to-day operation in an organization supports and helps to achieve that organization's unique goals.

Responsibilities include :

• Practice Support Supervisor is accountable for operations by analyzing and reviewing procedures / practices. In turn work methods need to be optimized to improve effectiveness and efficiency of operations.
• Provides supervision of Practice Support operations at single location.
• Ensuring appropriate staffing to maintain an uninterrupted patient experience.
• Responsible for hiring and on-boarding of newly hire Practice Support staff.
• Completes payroll for designated Practice Support staff.
• Performs employee coaching as needed, completes annual performance evaluations for designated Practice Support staff.
• Super-User for EHR & Liaison for approved workflows supporting all Specialty Practice Support functions.
• Trainer for all practice support procedures to appropriate Practice Support staff.
• Collaborates with various departments to assist with training, workflow implementation and process improvement.
• Establish and implement goals and objectives within all Specialty Practice Support functions.
• Knowledge of collections & insurance verification.
• Staff accountability on time-of-service collections.
• Data Collection
• Patient Satisfaction Survey Report Follow-up calls to patients, reporting feedback to leadership.
• Patient volume tracking to ensure proper coverage.
• Reports on staff Radix usage.
• Collaborates with billing to help identify and resolve issues related to billing.
• Practice Support Supervisor monitors the following, but are not limited to :
• Appointment Scheduling
• Maintains resources and schedule changes for assigned Primary Care office.
• Communicates changes to all necessary departments to ensure consistency and accuracy in scheduling.
• Monitors provider schedules, patient appointments and patient flow.
• Meets with leadership to discuss any schedule improvements for Practice Support staff to streamline the scheduling process.
• Ensure Practice Support staff are trained and are following Pre-Visit workflow.
• Monitors Practice Support Staff processes for Check-In & Check-Out. Able to ensure effective communication with our Centralized / Shared Services departments such as :
• Centralized Telephone Operations
• Revenue Cycle - Billing, Coding, Eligibility and Benefits
• Medical Records
• Referrals / Ancillary Referrals
• Specialty Scheduling
• Available for technology concerns, as well as communication and implementation of new processes.
• Experience with basic computer / internet trouble shooting.
• Handling patient interaction whether helping with patient flow, patient concerns or assistance with day-to-day operations to ensure patient satisfaction.
• Working with appropriate departments for resolution of patient concerns / delay and or billing questions / concerns.
• Practice Support Supervisor will communicate regularly with care center leadership to address concerns, questions, and review the performance of their departments. This ensures each supervisor will be able to assist when the other is out, in the following areas :
• Ability to ensure proper coverage when staff call out.
• Knowledge to be able to assist staff when needed.
• Ensure the Practice Support department is performing to TVH standards.
• Regular communication with Care Center Manager to review procedure, practices and operational concerns.
• Ability to give clear and concise communication to ensure timely and effective flow of information between multiple locations.
• Works closely with the Care Center Manager, Clinical Supervisor, and Medical Director.
• Monitors completion of daily close to ensure accurate collection and filing.
• Use Lean process improvement ideals to create an efficient working environment.
• Analyze systems and procedures, recommending changes that enhance the quality of patient care and increase operational efficiency.
• Other duties as assigned
• Ability to reset passwords / troubleshoot basic connectivity issues, or identify a resource for resolution, i.e., submits Service Desk ticket.
• Sets up Microsoft teams (connection) in conference room or Caf
• Keeps other Practice Support / Clinical Supervisors and Care Center Managers informed of process changes within Specialty Division.
• Oversee deposits and reconciliation of cash bags regularly
• In collaboration with Care Center Manager, manage patient panel report to ensure accuracy of panel and insurance PCP assignment.

Education / Experience Requirements :

Salary is commensurate with experience. Questions? Contact us at recruitment@thevillageshealth.com