Executive Operations Coordinator

Executive Operations Coordinator

For more than 135 years, BGCWPA has served as a trailblazer in youth development, committed to building great futures for thousands of young people across our region. As one of the largest out-of-school time providers in Allegheny and Somerset Counties, we empower youth through innovative programs, community partnerships, and a relentless commitment to equity and inclusion.

We celebrate what makes people different. At BGCWPA, we're proud to be an equal opportunity workplace that intentionally hires, trains, and supports a team reflective of the many communities we serve.

If you're enthusiastic about social impact and helping others succeedeven if you don't meet every qualificationwe encourage you to apply.

What You'll Do

The Executive Operations Coordinator plays a vital role in ensuring the effective operation of BGCWPA's Administrative Office and Clubhouse programs. This highly visible, collaborative role requires exceptional organization, professionalism, and customer service. You'll support organizational efficiency, membership systems, and scholarship processing, while serving as a key resource for staff, families, and community partners.

Key Responsibilities

Program, Membership & Data Coordination

• Support the implementation of new programs across Clubhouses using ACTIVE and ProCare systems (ProCare experience preferred)
• Track, maintain, and analyze data related to enrollment, attendance, scholarships, and subsidies
• Ensure sites submit monthly attendance reports and update changes with the ELRC
• Respond to parent inquiries and enrollments in a timely, professional manner
• Communicate proactively with the Operation Team regarding enrollment, scholarships, and concerns

Customer Service & Relationship Management

Compliance & Flexibility

Administrative & Office Support

Your Skills & Experience

Successful candidates will demonstrate :

Preferred Qualifications

Physical Requirements

Certifications & Clearances

Helpful links for completing clearances and documentation :

BGCWPA is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, youth, and families. Discrimination or harassment of any kind is not tolerated.

Ready to support a mission that matters? Join BGCWPA as our next Executive Administrative Assistant and help power the movement to build great futures.