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Cincinnati Executive Assistant
Cincinnati Executive AssistantProtiviti • Cincinnati, OH, US
Cincinnati Executive Assistant

Cincinnati Executive Assistant

Protiviti • Cincinnati, OH, US
1 day ago
Job type
  • Full-time
Job description

Cincinnati Executive Assistant

We are seeking an Executive Assistant to join our Cincinnati office. Protiviti works in a hybrid environment and this role requires that you work in-person in our office at least three times per week.

As an Executive Assistant, you will provide exceptional support across a wide variety of operational and administrative tasks required to maintain an efficient, organized, and effective office environment. Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution.

What You Will Do :

  • Answer and screen incoming calls, and make outgoing calls on behalf of executives.
  • Greet visitors and assist them, as needed.
  • Support executives and the other members of the management team in their workload by producing reports, presentations, and / or proposals.
  • Manage Executive Outlook details (Contacts, Calendar, Email responses).
  • Take initiative to anticipate the needs of your executives on a daily basis.
  • Prepare and manage Time & Expense reports on behalf of executives.
  • Arrange travel for executives, including flights, hotels, and transportation.
  • Handle any printing / copying / faxing, binding, and mail.
  • Partner with local team to provide back-up support to executives.
  • Support and model excellent service by exhibiting a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication.
  • Work with Executive team business partners to schedule & manage client meetings.

Office Support & Communication :

  • Office Space Welcome clients, recruits, and employees, while ensuring the office is neat and organized. Assist with security and crisis response.
  • Recruiting Assist with planning / organizing recruiting events held within the office and / or on campus. Assist with general printing, tracking, and reporting.
  • Reporting and Correspondence Perform basic industry / company research to assist in the response process for Request for Proposals. Data entry to support client project accounting. Upload materials to intranet site. Initiate, draft, and edit / review / format documents. Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications.

    • Marketing & Event Execution :

  • Coordinate with local and regional marketing teams to prepare marketing materials.
  • Schedule conference rooms and coordinate audio visual and / or catering needs.
  • Room arrangement for offsite meeting / events, as needed.
  • Manage Salesforce updates and reporting for executives.

    • Other Regional Items :

  • Support Human Resources with local office needs.
  • Coordinate with other offices, as necessary, to provide additional support to the region.
  • Participate in ongoing training regarding technology upgrades and new systems applicable to the position.

    • What Will Make You Successful :

  • Professional, confident, enthusiastic, and detail-oriented.
  • Demonstrated track record of working effectively with a senior executive in a fast-paced and service-oriented corporate environment.
  • Excellent oral and written communication skills.
  • Excellent interpersonal and organizational skills.
  • Demonstrate initiative and be a self-starter.
  • Ability to work independently, exercise good judgment; resourceful, problem-solving skills.
  • Positive and approachable; ability to interact well with all levels of staff and clients.
  • Demonstrated accomplishments in the following areas :
  • Working with a variety of levels of personnel to achieve business objectives.
  • Coordinating and maintaining follow-up on several projects simultaneously.
  • Proofreading and editing.
  • Handling confidential information in a strictly professional manner.

    • Your Educational and Professional Qualifications :

  • 2+ years of professional experience, required.
  • Bachelor's degree, preferred.
  • Advanced skills in Microsoft applications (Word, Excel, PowerPoint, Outlook), including Teams to manage meetings, recordings, notes, etc.

    • Our Hybrid Workplace :

    Protiviti practices a hybrid work environment, meaning all employees are expected to achieve a blend of in-person and remote work. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements varies by team, and other business factors.

    #LI-Hybrid

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    Executive Assistant • Cincinnati, OH, US