Accounts Payable Specialist

Position Summary

The Accounts Payable Specialist is responsible for supporting all aspects of the credit union’s accounts payable process including processing invoices, ensuring timely payments, related tax and tax reporting functions, and support the processing of prepaids and fixed assets. This position provides information and documentation to leadership, monitors expenses and performs a variety of associated tasks. This role requires strong analytical skills, attention to detail, the ability to work collaboratively across departments and will be responsible for accurate and timely processing of approximately 1000 vendor invoices and staff expense reports each month.

GREENSTATE CULTURE :

At GreenState, we exist to create lasting value for those we serve. We do this by putting immense value into our employees, members and communities. We empower our employees to create endless opportunities, which will then impact the lives of our members and enhance the vitality of our communities.

Pay range for this hourly position is $33.31 - $38.94 / hr with a progressive benefits package.

Essential Duties and Responsibilities

Performs essential duties and responsibilities in the following areas which may include but are not limited to those listed and are subject to change.

• Adheres to the Credit Union's core values and Service Standards in conducting GreenState's mission and vision.
• Demonstrates a positive member service (internal and external) focus at all times.
• Demonstrates teamwork in all interactions with coworkers and in the completion of all duties and responsibilities.
• Ensures confidentiality of member information.
• Supports a diverse and inclusive work environment.
• Reviews for payment all vendor invoices, payments, capital expenditures, and miscellaneous expenses.
• Ensures invoices are properly documented, approved, and compliant with company policies and audits each invoice for sales / use tax liabilities.
• Allocates expenses to appropriate general ledgers and departments, capitalizing expenses when appropriate.
• Collaborates with department managers to ensure accurate coding of invoices to the appropriate departments.
• Generates daily accounts payable files, monthly prepaid, fixed assets, and accrual files, and posts transactions to the core processing system.
• Reconciles vendor statements; researches and corrects discrepancies, ensures proper allocation of credit memos.
• Processes and tracks periodic recurring payments such as leases, utilities, licenses, and taxes.
• Strengthens vendor relationships with professional and prompt communication and timely payments.
• Supports efforts to implement process improvements and efficiencies related to accounts payable functions.
• Processes miscellaneous accounts receivable related to the accounts payable process.
• Processes payment export for all staff expense reimbursements and corporate card transactions.
• Monitors expenses for reportable taxable fringe benefits.
• Accurately processes state and local sales / use tax returns.
• Identifies and conducts sales tax reviews to resolve errors.
• Develops and maintains current knowledge of changes in tax legislation, rulings, regulations, and litigation specific to the accounts payable functions.
• Assists in generating 1099-MISC and 1099-NEC forms per IRS regulations.
• Serves as a contact for staff on expense reports, reimbursements, and accounts payable questions.
• Monitors and analyzes departmental accounting data and produces reporting as required.
• Assists with special projects and provide support to the Accounting and Finance team as needed.
• Serves as the backup to the Senior Accounts Payable Specialist.

Job Requirements / Expectations

Reporting Relationship

This position reports to the Vice President / Accounting Operations.

Supervisory Responsibilities

This position is not responsible for the supervision of others.

Equal Opportunity Employment Statement

GreenState Credit Union is an EEO / AA Employer. We strongly encourage all individuals to apply for openings with the credit union. #LI #ID