HVAC Office Lead (HVAC Experience Required)
A / C Authority Inc.Port Saint Lucie, FL, US28 days ago
Job type
- Full-time
Job descriptionProven office experience in the HVAC industry (dispatching, permitting, service coordination, and customer communication) Strong computer and technology skills are a must daily use of HVAC management software, spreadsheets, and digital tools is required Proficient in Microsoft Office, Google Suite, and Outlook Experience with Housecall Pro or similar HVAC service software Experience handling mechanical permits and warranty processing Solid understanding of financial functions (accounts payable, receivable, reconciliations, reporting) Experience assisting with HR tasks (onboarding, employee records, compliance tracking, payroll support) Strong leadership and organizational skills; able to oversee office operations with minimal supervision Excellent communication skills for working with technicians, management, vendors, and customers High integrity, professionalism, and ability to handle sensitive information Able to thrive in a fast-paced, high-pressure environment Valid Drivers License and legally authorized to work in the U.S. Able to pass a background check Disciplined and dependable, with the flexibility to work extended hours during peak season. Proactive and organized, ensuring weekly schedules, workflows, and priorities are prepared in advance so the field team can start strong every Monday. Tech-savvy, able to navigate multiple software platforms with speed and accuracy technology drives this role, and without strong computer skills, you will fail Financially sharp and HR-minded, balancing the back office with compliance and accuracy A team builder, fostering trust, respect, and strong cooperation between office staff and technicians in the field Positive and energetic at all costs, setting the tone for a productive, solutions-focused environment even under pressure Committed to being onsite daily, ensuring smooth operations at our shop in Port St. Lucie Lead the office in daily HVAC operations, ensuring schedules, communication, and processes run smoothly Answer incoming calls and schedule service appointments Oversee and maintain the dispatch board for service and installation teams Prepare service proposals and assist with customer follow-up Manage the maintenance program and track recurring services Handle accounts payable and receivable; process invoices, issue payments, reconcile accounts, and support financial reporting Assist with HR functions : onboarding, employee records, payroll support, compliance tracking, and coordination with leadership on staffing needs Order equipment and parts for service calls and installs Process and verify equipment warranties and handle warranty registrations Submit and track mechanical permits Maintain an organized, efficient, and professional office environment Oversee fleet management and ensure vehicles remain compliant and service-ready Foster teamwork and communication across office and field staff Maintain positive energy and professionalism in all interactions, especially during high-pressure situations Daily presence is required to lead operations and support field staff Early starts and late finishes are part of the role Sunday prep work is expected to ensure the week is fully ready before technicians hit the field on Monday Must be willing to put in 5060 hours per week, especially during peak seasons All new hires begin with a 30-day probationary period, during which performance and results will be closely reviewed. After probation, salary opportunities increase based on demonstrated ability to manage office operations effectively. This position is designed as a career track, with the potential to grow into Office Manager with higher pay and expanded responsibilities over time.
Job Description
Job Description
Salary : $40,000 $65,000 a year (based on experience, performance, and progression)
Job Description Office Lead (HVAC Experience Required)
A / C Authority is growing, Come Grow with Us! A / C Authority is a State Licensed and Insured HVAC Company located in Port St. Lucie, FL. We have been servicing Palm Beach to Vero since 2019, specializing in service, repairs, maintenance, and installation for both residential and commercial air conditioning systems.
Beyond Just Fixing : A Role Packed With Opportunities and Growth.
Were not just fixing A / C units were building a movement of skilled professionals driven by technology, growth, and impact. Our Office Lead is the backbone of our operations the person who ensures everything is organized, schedules are tight, finances are accurate, and both the office and field staff are supported.
This role is for an experienced HVAC office professional who thrives in a fast-paced environment, can foster teamwork across the company, and brings positive energy to every challenge. Youll need to be strong with technology, financials, HR processes, and leadership. Without excellent computer skills and the ability to drive cooperation, you will not succeed in this role.
Company Benefits :
- 401(k) with Company Match
- Paid Holidays
- PTO - Vacation, Sick, and Personal
- Health, Dental, and Vision Insurance
- Ongoing Training and Education
Qualifications (Must-Have) :
The Right Fit for This Role
The right candidate will be :
Your Mission, Should You Choose to Accept :
Job Responsibilities :
Work Expectations
This is an onsite position at our Port St. Lucie shop. Remote or hybrid arrangements are not available.
Compensation & Career Path
This is a salaried position with bonus opportunities.
The right person will find long-term stability, growth, and increasing earning potential in this role.
About A / C Authority Inc. :
Established in 2019, A / C Authority is a family-owned and operated HVAC company. Our office is located in Port St. Lucie, FL, and we proudly serve residential and light commercial customers across the Treasure Coast.
Are You Who We're Looking For? Let's Talk!
Create a job alert for this search
Hvac Lead • Port Saint Lucie, FL, US
Related jobs
Florida, Georgia, Texas, California, North Carolina, and Washington, D.We are looking for passionate people who enjoy challenges and helping others.
Does this sound like you? Join us!.An experienced...Show moreLast updated: 21 days ago
Since 1993, Gerelco Family of Companies has proudly provided services to the Florida market.Our experience has passed through 3 generations, since our start in Connecticut in 1955.We currently empl...Show moreLast updated: 30+ days ago
Job Description : Project Director (HVAC).A well respected Mechanical contractor is currently seeking a Pre-Construction Manager.
This is your chance to become a part of this dynamic team and wo...Show moreLast updated: 14 days ago
We are currently looking for individuals to fulfill Part-Time and Full-Time Building Manager Jobs.No experience is required to apply for the position.
Training is provided through former experienced...Show moreLast updated: 7 days ago
As an Electrical Foreman, you will be responsible for supervising and running crews involved in the installation or repair of electrical systems, or may be the primary jobsite supervisor on smaller...Show moreLast updated: 30+ days ago
Manager of Facilities & Construction.This role is responsible for leading and managing all aspects of construction and facilities operations across TBC Corporation's portfolio, including corporate ...Show moreLast updated: 11 days ago
North County Cooling is a fast-growing HVAC company serving [Service Area].We specialize in residential and light commercial service, repair, and installation.
We're looking for motivated HVAC I...Show moreLast updated: 30+ days ago
Director of Facilities Management.Join the Indian River State College Team Exceptional Benefits Await You!.At Indian River State College, you'll do more than just build a careeryou'll have the opp...Show moreLast updated: 30+ days ago
Plumbing Foremen for areas between St Lucie, Palm Beach and Broward counties.Commercial experience working on multi-family units / hotels preferred.
Supervise / lead team of plumbers / helpers and oversee...Show moreLast updated: 30+ days ago
Manager Of Facilities Management.Facility overview : The client offers a full range of services.We are home to the most experienced Heart Institute on the Treasure Coast.
It provides interventional a...Show moreLast updated: 30+ days ago
We are seeking experienced Crew Leaders to work safely in the field for our Maintenance division.You will be a working team member who oversees all aspects of a crew from start to completion.What w...Show moreLast updated: 30+ days ago
Responsible for achieving sales budgets and providing an exceptional shopping experience to every customer through established company guidelines concerning sales, customer service, and staff train...Show moreLast updated: 30+ days ago
At Cleveland Clinic Health System, We Believe In A Better Future For Healthcare.And Each Of Us Is Responsible For Honoring Our Commitment To Excellence, Pushing The Boundaries And Transforming The ...Show moreLast updated: 30+ days ago As an Electrical Superintendent, your primary job function is to be the primary job site supervisor with operational responsibility for employees involved in the installation, alteration, addition,...Show moreLast updated: 25 days ago 
Do you have HEART? We are looking for individuals who can embrace our mission to purposely brighten and enrich the lives of those we serve with HEART.
Hospitality, Excellence, Appreciation, Respect...Show moreLast updated: 30+ days ago
We are seeking a dedicated and experienced professional to lead our Facilities Management team in Fort Pierce.This role is pivotal in ensuring the seamless operation and maintenance of our faciliti...Show moreLast updated: 30+ days ago
If you’re an experienced HVAC Service Technician and one of your favorite parts is seeing a satisfied customer, we have an immediate opening for an HVAC Technician.
This is a customer-facing, reside...Show moreLast updated: 30+ days ago
The KH Office is seeking a highly organized and resourceful experienced Interior Design Renovation Admin with a unique blend of skills in sales support, high-profile furniture installation oversigh...Show moreLast updated: 5 days ago
Maintenance Supervisor
Atlantic Pacific CompaniesPort St. Lucie, FL, USAFull-time
Quick Apply
- Promoted
Electrical Foreman
Gerelco Electrical ContractorsPort Saint Lucie, FL, USFull-time
Project Director (HVAC)
GpacPort Saint Lucie, Florida, United StatesFull-time
Quick Apply
- Promoted
Building Manager Jobs - Hiring Immediately
MyJobResourcePort St Lucie, FL, United StatesFull-time +1
- Promoted
Electrical Foreman
FACILITY SOLUTIONS GROUPPalm Beach Gardens, FL, USFull-time
- Promoted
Manager of Facilities & Construction
TBC CorporationPalm Beach Gardens, FL, USFull-time
- Promoted
HVAC Lead Installers
Advanced Cooling and Heating IncPalm Beach Gardens, FL, USFull-time
- Promoted
Director of Facilities
Indian River State CollegeFort Pierce, FL, USFull-time
- Promoted
Plumbing Foreman
J.A. Croson, LLCPort Saint Lucie, FL, USFull-time
- Promoted
Manager of Facilities Management
LanceSoftFort Pierce, FL, USFull-time
Crew Leader - Maintenance
Yellowstone LandscapeVERO BEACH, FL, USFull-time
- Promoted
Installation Materials Department Manager
Floor & Decor HoldingsPort Saint Lucie, FL, USFull-time
- Promoted
Program Manager - Biocontainment Facility
Cleveland ClinicPort Saint Lucie, FL, USFull-time
- Promoted
Electrical Superintendent
FACILITY SOLUTIONS GROUPPalm Beach Gardens, FL, USFull-time
- Promoted
Director of Maintenance
Senior LifestyleJupiter, FL, USFull-time
- Promoted
Manager of Facilities Management
International Staffing ConsultantsFort Pierce, FL, USFull-time
Lead HVAC Service Technician
Aire ServTEQUESTA, FL, USFull-time
- Promoted
Home Renovation Admin
Vesta HomePalm Beach Gardens, FL, USFull-time