Operations Assistant

Job Description

Job Description

We are seeking an Operations Assistant to provide administrative and clerical support to ensure efficient operations within the company. This position plays a crucial role in supporting the day to day operations of the organization.

Duties :

Open jackets for commerical and contract printing jobs and log into database;

Break down commercial and contract job for billing and log into database;

Log jobs that come back from government agencies and commerical customers;

Send proofs to commercial and government contract customers;

Prepares contracts for management to bid;

Prepares contract bids for Government Publishing Office (GPO);

Prepares reference cards for new contracts;

Verifies that all contract and commercial jobs have been invoiced monthly;

Reconciles FedEx and Freight invoices for payment;

Obtain freight charges for shipments from shipment vendors;

Prepares deliviery tickets for commerical and contract jobs as a back-up to the mailhouse supervisor;

Communicates with driver about proof delivery and pick up and deliver to commerical and GPO agency customers;

Provide executive administrative support to senior management;

Utlitizes computer literacy skills to manage various software applications;

Peforms general administrative tasks to support office operations;

Competes daily and monthly compliance reports for contractual work;

Manage phone system and direct calls appropriately; Greets visitors and manages inquiries;

Performas clerical duties such as data entry, filing, and correspondence handling. Other administrative duties as assigned;

Experience :

Previous experience in administrative roles is preferred;

Experience working in the printing industry is a plus;

Familiarity with phone systems and calendar management software is beneficial;

Exceptional interpersonal and written communication skills;

Strong organizational skills with attention to detail;

Ability to manage multiple projects and prioritize effectively;

Familiarity with government contraccting processes is a plus;

Job Posted by ApplicantPro