ADMINISTRATIVE SERVICES ASSISTANT 2 • - 11042025-72696

Job Information

State of Tennessee Job Information

Opening Date / Time

11 / 04 / 2025 12 : 00AM Central Time

Closing Date / Time

11 / 10 / 2025 11 : 59PM Central Time

Salary (Monthly)

$3,631.00 - $5,434.00

Salary (Annually)

$43,572.00 - $65,208.00

Job Type

Full-Time

City, State Location

Bolivar, TN

Department

Mental Health and Substance Abuse Services

LOCATION OF (1) POSITION(S) TO BE FILLED : DEPARTMENT OF MENTAL HEALTH & SUBSTANCE ABUSE SERVICES, WESTERN MENTAL HEALTH INSTITUTE, HARDEMAN COUNTY

This is an on-site position.

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience : Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to one year of full-time professional staff administrative and / or analytic experience.

Substitution of Experience for Education : Qualifying full-time increasingly responsible sub professional, para-professional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years.

Substitution of Education for Experience : Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis.

OR

One year of professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications : None

Overview

Under general supervision, is responsible for staff administrative work of average difficulty in support of line operations; and performs related work as required. This is the working level in the Admin Services Assistant sub-series and work includes a variety of assignments such as : budget development and maintenance; contract development and monitoring; personnel administration; research; planning; information compilation and dissemination; procurement and property administration; grant proposal review and monitoring; forms design; and report and correspondence preparation. This class differs from that Admin Services Assistant 1 in that incumbents of the latter function in an entry level capacity under immediate supervision. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter perform work of greater scope and complexity and have more responsibilities for developing, implementing, and enforcing policies and procedures and often supervise incumbents in this class.

Responsibilities

1. Performs a variety of general staff administrative duties to support program operations.

2. Prepares, reviews, and maintains records and reports to ensure accuracy, completeness, and adherence to standards.

3. Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.

4. Interprets and enforces existing policies and methods. Analyzes pertinent policies and procedures to make recommendations for improvements.

5. Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.

6. Conducts research in one or more of the following areas to obtain relevant information : fiscal, economic, non-technical legal, legislative, and publications.

7. Performs human resources administration in one or more of the following areas : employee relations, EEO, recruitment, employee development, and training.

8. May make work assignments to staff in order to achieve agency objectives. May train less experienced staff.

Competencies (KSA's)

Competencies :

• Customer Focus
• Nimble Learning
• Business Insight
• Communicates Effectively
• Action Oriented

Knowledge :

Skills :

Abilities :

Tools & Equipment

TN Driver Standards

State of Tennessee positions that may involve driving responsibilities require candidates to meet the following minimum driver qualifications :

Please include your Driver's License Information under the Licenses and Certifications section of your application.