Part Time Management Assistant I

Part Time Management Assistant I

The City of Anaheim Community Services Department is seeking a highly enthusiastic and motivated Part Time Management Assistant I to manage a variety of park improvement projects. The ideal candidate will provide support to the Parks Division with planning, design, and implementation of various development, renovation, and refurbishment projects. Ideal candidates will have at least one year experience in park design, routine research, administrative support, and / or construction management, preferably in the landscape architecture, urban planning, or related field. The Parks Division is looking for a team player who is passionate about public service and able to support a vision for community enhancement. Additionally desired traits include strong communication skills and work ethic. An independent worker who takes initiative and works well within a team to meet ambitious deadlines is highly desired. This is a part-time position usually averaging 30 hours per week with no minimum number of hours guaranteed. The anticipated schedule for this position is Monday through Friday 8am 3pm. The work schedule is flexible and is based upon the needs of the department. The position will require some weekend and evening availability. The mission of the Community Services Department is to enrich the lives of individuals, families, and the community through services, facilities, and programs in Anaheim.

Experience and Education : One (1) year of routine research, administrative support, or analytical experience, preferably in public administration, landscape architecture, urban planning, or related field is desirable. Supplemented by a completion of the twelfth grade and college level coursework or specialized training in public administration, business administration, or a related field. A Bachelor's degree in landscape architecture, urban planning, or related field is highly desirable. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.

Knowledge of : Operational characteristics, services, and activities of assigned program; basic principles and practices of public administration; basic principles and practices of program development and administration; work organization and office management principles and practices; standard organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs related to area of assignment; basic techniques and formulae for administrative, financial, and comparative analyses; methods and techniques of effective technical, administrative, and financial record keeping, report preparation, and presentation; recent developments, research methods, current literature, and sources of information related to assigned programs and service areas; terminology used in area of assignment; basic principles and practices of budget preparation and administration and grant application and administration principles and practices; principles of business letter writing; federal, state, and local government organizations; modern office procedures, methods, and equipment including computers and various software packages; methods and techniques used in customer service and public relations; English usage, spelling, grammar, and punctuation; pertinent federal, state, and local laws, codes, and regulations; principles of supervision and training may be required for some positions.

Ability to : Manage multiple projects simultaneously; plan and organize work to meet schedules and deadlines; participate in planning, organizing, directing, coordinating, and evaluating assigned programs, projects, events, or technical area; operate and use modern office equipment including a computer and various software packages; identify and respond to community and organizational issues, concerns, and needs; to requests and inquiries from the general public; work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person; exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work; properly interpret and make recommendations in accordance with laws, regulations and policies; understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities; perform responsible analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; participate in the preparation and administration of assigned budgets; learn methods and techniques of research and operational and administrative analysis; learn to prepare a variety of analytical and financial reports; learn to develop policies, procedures, goals, and objectives; learn to analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals; plan, coordinate, and conduct operational analyses, administrative studies, and special projects; research, compile, analyze, and interpret data; prepare clear, accurate and concise tables, schedules, summaries and other materials in statistical and narrative form; establish and maintain various data collection, record keeping, tracking, filing, and reporting systems; understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent laws, regulations, and ordinances; oversee, direct, coordinate, and participate in the management of a assigned program area; select, train, and evaluate assigned staff may be required for some positions; supervise, organize and review the work of lower level staff may be required for some positions; plan, schedule, and review the work and performance of subordinates may be required for some positions.

License Required : Possession of an appropriate, valid driver's license is required.

Environmental Conditions : Work is performed primarily in a standard office setting with some travel to different sites.

Physical Conditions : Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and / or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Important Application Information and Instruction : Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, October 23, 2025, at 5 : 00PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

The selection process will consist of a minimum of skills examination and oral interview. The eligibility list established from this recruitment may also be used to fill the current and / or additional vacancies throughout the City.

Candidates must be specific and complete in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.

The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug / alcohol screening). The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization.

Communication regarding your application and / or status will be sent to the email address listed on your application. Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.

Equal Opportunity Employer