Summer Office Assistant

Job Description

Job Description

Girl Scouts of Central Texas

Job Description

Job Title : Summer Office Assistant FLSA Status : Seasonal- Summer Camp Staff

Department : Camp Services Reports To : Camp Manager

Location : Camp Texlake Rate : $400 / week

Job Purpose : The camp Administrative Assistant oversees all office operations, maintains responsive e-mail, phone, and face-to-face communications, and provides program activity summaries to the Camp Manager. Strong customer service skills are a large component of this position and the ability to interface with both internal and external customers with positivity and competence.

Essential Functions

• Ensure the safety of all campers during their stay at Girl Scouts of Central Texas camps by following all policies, procedures, and protocols.
• Assists with paperwork collection during check in / check out procedures with all campers.
• Answer phones in a timely, professional, and competent manner.
• Returns messages, as well as relay messages to camp staff and the GSCTX Camp Management team.
• Coordinates communication, camper mail / camper e-mail, and picture taking.
• Uploads photos to Flickr, filtering out any photos with campers without photo releases.
• Helps maintain a customer friendly, organized, and friendly office atmosphere.
• Assists with the filing and organizing of camper and staff forms.
• Maintains camper and staff files, release forms, and other records in accordance with confidentiality policies of GSCTX.
• Provide quality camper experience that resolves concerns by offering creative solutions in a timely manner.
• Be a role model to campers and staff in your attitude and behavior.
• Work with and teach children ages six through seventeen.
• Ensure work areas and activities are safe and meet the requirements of the American Camp Association, Texas State Health Department, and GSCTX.
• Assisting with daily, weekly, and end of season camp cleaning responsibilities.
• Engages in problem-solving skills, by clarifying desired information, researching, locating, and delivering findings and solutions.
• Displays professional demeanor, and integrity at all times.
• Maintains strict confidentiality and professionalism when handling sensitive information.
• Ability to effectively interact, work, and collaborate with people of various cultural backgrounds and promote an environment of inclusivity.
• Adheres to the policies of the Girl Scouts of Central Texas and promotes Girl Scouting in a positive manner to the public as well as to all internal and external customers.
• Continuous work as a team member and ability to work independently with some supervision.
• Frequent work under stress and under pressure of deadlines with overlapping projects.
• Continuous ability to work well with others.
• Continuous ability to follow and enforce all Health & Safety guidelines.
• Performs other duties or assists other projects as assigned.

Required Qualifications

Preferred Qualifications

Physical Requirements

Environmental Demands

Important Note : The information contained in this job description is intended to outline the general nature and scope of work being performed by an employee assigned to this position. It is not intended to be construed as a contract, or as an exhaustive list of all responsibilities, duties and capabilities required of a person employed in this capacity. Job descriptions are subject to change at the discretion of the Girl Scouts of Central Texas.

Girl Scouts of Central Texas is an Equal Opportunity Employer.

This employer participates in the Electronic Employment Verifications Program. Please click the E-Verify link below for more information.

https : / / www.e-verify.gov /