Accounts Receivable Coordinator

Job Description

Job Description

House of Spices (HOS) is a deeply rooted brand within the food industry, leading the specialty food and ingredient category for over 50 years. Fast-forward from its start as a homegrown family business, House of Spices has become a middle-market wholesale / manufacturer which includes multiple distribution networks across the country. Although the business has and continues to expand rapidly, the brand is still family-owned and home-based out of the NYC metro area. We are looking for dynamic, talented individuals to join our ACARE culture!

The Accounts Receivable Coordinator will be responsible for supporting day-to-day receivable activities, maintaining accurate records, coordinating with customers and internal teams, and assisting in the collections process. This role requires strong attention to detail, good communication skills, and the ability to multitask in a fast-paced environment

Responsibilities

• Prepare and distribute customer invoices accurately and on time.
• Post customer payments (checks, ACH, wire transfers, credit card) and reconcile accounts.
• Monitor accounts receivable aging reports and flag overdue accounts.
• Assist with collection efforts by following up on outstanding payments via phone and email.
• Research and resolve payment discrepancies in coordination with sales and customer service teams.
• Maintain organized and up-to-date AR files, documentation, and records.
• Generate weekly and monthly AR reports for management review.
• Support the month-end close process by reconciling AR balances.
• Coordinate with the finance team to set up new customer accounts and update credit information.
• Provide excellent customer service by addressing client inquiries regarding billing and payments.

Qualifications & Skills

House of Spices Inc. India provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

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