Executive Assistant

Job Description

Oxford Road is the world's largest podcast advertising agency. We unite brands and creators through strategy and technology for outcomes only we can deliver.

Since the beginning of podcasting, we've been here building the playbook, setting the standards, and scaling brands through the power of audio and creator-driven media. Today, we manage campaigns across podcasts, radio, streaming audio, YouTube, and emerging creator platforms for clients that include half of the top advertisers in podcasting.

What really sets us apart? We're not just buying media.

We're shaping the market itself.

Our thought leadership defines the conversation. Our newsletter reaches thousands of industry decision-makers every week. Our podcast, The Media Roundtable , convenes the most influential voices in audio advertising. Our annual Chief Audio Officer Summit is the premier gathering for marketers, platforms, and creators shaping the future of the medium. Our research, from attribution methodologies to brand safety frameworks, becomes industry standard.

We don't wait for the market to tell us what's next. We build it.

This requires a different kind of agency. One built on three core values : Humility (mission over ego), Insight (turning intelligence into market impact), and Ownership (delivering the outcome, whatever it takes). We're practitioners first. People who've placed over 200,000 brand integrations, managed billions in media spend, and proven that audio works when strategy, creative, and measurement align.

If you want to work somewhere that floods the zone with words for SEO over meaning, this isn't it. If you want to work somewhere that publishes thought leadership the way most agencies publish blog posts, this isn't it either.

But if you want to work somewhere that operates like a media company and an agency, where what we publish moves markets, changes minds, and establishes the standards others follow, keep reading.

Role Overview :

As Executive Assistant and Office Manager, you will provide comprehensive support to our CEO and senior leadership while ensuring smooth office operations. This role requires a proactive, organized professional who thrives in a fast-paced environment, maintains strict confidentiality, and demonstrates exceptional problem-solving abilities. You must excel at complex calendar management, travel planning, relationship building, and cross-functional collaboration, while working independently on routine matters.

Key Responsibilities

Executive Support

• Calendar & Time Management : Oversee CEO’s professional and personal calendar, ensuring strategic alignment and effective time management.
• Meeting Coordination : Coordinate stakeholders for executive meetings, align agendas with strategic objectives, and document outcomes.
• Communication Management : Triage CEO’s email inbox, act as a gatekeeper for communications, and ensure timely follow-up on critical items.
• Strategic Support : Prepare briefing documents, maintain prioritized to-do lists, and conduct research and analysis for decision making.
• Board Deck Preparation : Overseeing the timeline for board meeting and deck preparation, leading the deck preparation, coordinating the executive submittals and edits, and ensuring it is sent to the Board members according to the prescribed timeline.
• Weekly Executive Meetings-Coordinate the agenda for weekly executive meetings (Monday & Fridays), attend these meetings, and maintain action items and key deliverables, and maintain absolute confidentiality of critical business and employee matters
• Project Leadership : Lead strategic projects aligned with company goals and serve as liaison between CEO and other executives.
• Stakeholder Relations : Build and maintain key relationships across the organization.
• Logistics Oversight : Manage travel arrangements, client gifts, venue selection, and technology support.
• Proactive Planning : Anticipate short, medium, and long-term needs and take preemptive action.
• Personal Support : Provide personal assistant services and serve as CEO proxy in meetings as directed.

Office Management & Operations

Company Culture & Cross-Departmental Support

Special Projects & External Activities

Your Skills / Preferred Qualifications

Benefits