Management Analyst I

Management Analyst I

Performs analytical work to assist department management in resolving budget, administrative, and management issues. Develops recommendations, writes reports, evaluates and identifies process improvement opportunities within enterprise information systems and supports strategic planning efforts.

Work is performed in a standard office environment. Light physical demands; mostly desk work, some lifting and carrying of files and reports. Frequent to constant use of a personal computer. Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET ALL MINIMUM REQUIREMENTS. This recruitment will be used to fill a full-time, regular, exempt position in the Public Works Department, but may be used to fill other Management Analyst I positions in other City Departments. Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process. Full-Time; Regular; Exempt This position is a RX17.

Duties and Responsibilities

• Analyzes, monitors, and manages budget and expenditures for programs, projects, grants, and department functions; prepares and reviews personnel actions, agenda items, budget changes accounting activities, and other administrative functions to ensure compliance with City policies.
• Develops relationships with departments to recognize issues that need to be resolved, identify projects that would benefit, recommend improvements and adjustments, and develop and implement special projects based on findings; completes special projects and assignments for departments.
• Researches, organizes, compiles, summarizes, and analyzes data and information for special projects and planning; develops and documents recommendations; prepares and presents reports to management and other agencies.
• Researches and analyzes operations, workflow, and work quality; provides statistical analysis of departmental practices and methods; researches and analyzes technical transactions and operations to resolve questions and validate data; provides analysis on process improvement projects.
• Conducts various tests and troubleshoots problems; identifies areas of concern, determines solutions, and communicates effective implementation processes.
• Analyzes trends and issues and resolves departmental concerns and problems; performs a wide range of technical, analytical, and general administrative duties; coordinates information and ensures effective communications between departments; clarifies and reconciles funds, grants, budgets and accounting issues and procedures; provides and explains technical and financial information to external agencies and City staff and management.
• Assists, supports, and participates in the development of the strategic plan for the various City departments; completes research on funding, creates grant applications, updates budgets, and provides analysis for department functions.
• Coordinates the evaluation and purchase of services, capital assets, and equipment; develops, writes, updates, and verifies new or existing vehicle and vendor bid specifications; research cost effective products and services and prepare and recommend contracts with appropriate vendors.
• Serves as systems administrator for the division's maintenance information system software, overseeing system maintenance, upgrades, user training, and workflow.

Minimum Qualifications

Bachelor's Degree in Public or Business Administration, Data Management, Accounting, Economics or Management of Information systems or related field PLUS three (3) years experience in fiscal, administrative, operations or management analysis; one year of experience in a public sector preferred. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Licenses / Certification(s)

Valid driver's license is preferred. Additional technical certifications and training may be required for some positions in this job class. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.

Knowledge, Skills, and Abilities

Knowledge of : principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and services provided; current principles of record keeping and records management; principles and practices of effective research methods and data analysis, information systems, techniques related to business process analysis and business intelligence; customer service, and problem resolution techniques; occupational and environmental safety and health hazards, and safety practices; safe and effective use and maintenance of related tools, materials, and equipment; current methods and standards for preparing effective business correspondence; correct English usage, grammar, composition, spelling, punctuation and vocabulary; business and personal computers and related software applications; City organization, operations, policies, and procedures to effectively perform the required functions and duties of the position.

Ability to : perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, and assure compliance with a variety of policies, procedures, rules, standards, and regulations governing related activities and functions; collect applicable information and maintain accurate and timely records; maintain confidentiality of information and data; communicate effectively orally and in writing and use interpersonal skills to sufficiently exchange or convey information and receive work direction; prepare and present accurate and reliable information and reports; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; safely and effectively operate relevant tools, equipment, and motorized vehicles; navigate across even and uneven surfaces; timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.

Skills in : reading, understanding, and applying relevant rules, ordinances, codes, regulations, policies, and procedures; effectively managing assignments; responding to inquiries timely and within the scope of delegated authority; responding appropriately, maintaining objectivity and freedom from prejudice, and exercising sound judgment and understanding in all interactions; effectively working independently, or as a team member, in various environments with changing priorities; preparing and presenting various reports, documents, forms, and correspondence; researching information, analyzing data, maintaining accurate records, and updating information in various mediums and formats; operating a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner; demonstrating appropriate and effective interpersonal communication and conflict resolution skills; performing highly effective support in assigned areas.