Events Management Consultant

Event Management Consultant

We are seeking a highly organized and detail-oriented Event Management Consultant to support a global technology company in executing high-impact internal events. This role will oversee end-to-end logistics, including venue coordination, vendor management, AV and catering planning, and stakeholder communications. The ideal candidate thrives in a fast-paced environment, excels at cross-functional collaboration, and has a proven track record of delivering seamless in-person experiences.

Work Location Flexibility : Currently, this role provides the option for remote work; however, there will be travel involved to several event sites over the duration of the role.

As a Marketing Consultant for AG Consulting Partners, a typical day might include the following :

• Event Management : Responsible for general event management, including maintaining a shared Teams collaboration site and all associated event documentation. This includes workback schedules, event SharePoint, registration links, onsite contact lists, on-site event plans, OneNote meeting notes, production schedules, and event recap reports.
• Vendor Payment Coordination : Manage event budgets by location using Excel tracking. Oversee payments through Meeting Card, PO, or cross charge for each individual event and vendor (e.g., F&B, AV, venue). Ensure alignment with internal budgetary timelines, including accrual reporting and reconciliation.
• Communications and Meetings : Support weekly meetings and updates, vendor and campus coordination meetings, daily email communication, and Teams messaging. Service level expectations for updates or changes should be completed within 24 hours.
• Venue Coordination & Signage : Coordinate venue logistics, including printing needs for each event. Responsibilities include working from a standard workbook / template, creating name badges, and welcome signage. Assumes all graphic assets will be provided and printing will be sourced through an approved internal print vendor.
• AV Coordination : Coordinate audio-visual needs with the company's on-campus AV supplier and a third-party production vendor (e.g., Eventions). Support includes session room setup, screens, microphones, and on-site tech logistics. Assumes full-time employee(s) will handle all speaker communications.
• Food and Beverage Coordination : Oversee F&B planning for each event, whether through a catering vendor or the company's in-house catering services. Typically includes breakfast, lunch, beverages, snacks, and a light lunch for setup day. Responsibilities include menu recommendations, event flow planning, staffing coordination, and ensuring BEOs are accurate and complete.

This job is for you if :