Legal Assistant - Corporate (Phoenix, AZ) (#3978)

We are looking for a Legal Assistant to join our expanding Corporate group in the Phoenix office. As an integral part of our team, you will provide legal administrative support to attorneys and paralegals in a dynamic, fast-paced setting.

If you enjoy interacting with clients and possess strong communication and administrative skills, we would like to hear from you. This position is hybrid, with a requirement to be in the office at least four days each week.

Your Key Duties Will Include

• Provide legal administrative support to attorneys, serving as a liaison for clients.
• Initiate client / matter openings, including conflicts checks and engagement letters.
• Assist with monthly closing preparations including editing, proofing, PDF hyperlinks, and preparation of closing binders.
• Create and maintain corporate minute books.
• Proactively review calendars to maintain an overview of attorneys' deadlines; anticipate next steps and implement follow-up procedures to ensure deadlines are met.
• Create, edit, revise, redline, and / or proofread documents.
• Enter attorneys' time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Assist with the billing process, including distributing monthly proformas, reviewing and editing proformas, and sending invoices and related correspondence to clients.
• Maintain client files, both electronic and hard copy; file electronic documents promptly and accurately in Outlook and document management system.
• Process and route incoming mail and electronic communications upon receipt as well as prepare outgoing mail (including packages for shipment) for prompt delivery.
• Process reimbursement requests, check requests, and vendor invoices.
• Coordinate attorney meetings and appointments, including scheduling conference rooms.
• Coordinate travel arrangements, including flights, hotels, and rental cars.
• Maintain attorney CLE records, including seminar registration and reporting.
• Delegate administrative tasks to Department Administrative Assistants.
• Provide a high level of customer service to attorneys and clients.
• May be requested to perform other duties as requested.

What We're Looking For

About Dorsey

Dorsey & Whitney is an AmLaw 100 international law firm with more than 575 lawyers in 21 offices throughout the United States, Canada, Europe and Asia.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits.

Reasonable Accommodations

Dorsey is committed to providing disability and religious-based reasonable accommodations, as well as menopause, pregnancy or lactation-related reasonable accommodations.

EEO Statement

Dorsey & Whitney LLP is an EEO / AAP / Disabled Vets Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, ancestry, sex, national origin, sexual orientation, gender identity, affectional preference, disability, age, marital status, familial status, status with regard to public assistance, military or veteran status, or any other legally-protected status.

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