Project Coordinator, HCP Meetings & Events

Project Coordinator, Meetings & Events

MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry. We are currently seeking an Event Coordinator to join our remote team. This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Events Project Coordinator works with the client, speaker, and vendors to ensure that programs being planned are executed accurately, timely and compliantly. A Project Coordinator is responsible for program execution inclusive but not limited to : sales force communication, speaker communications and scheduling, speaker travel arrangements as needed (air, hotel and ground) venue sourcing and negotiating / contracting, audio visual negotiating / contracting, invitation development, attendee recruitment / confirmation, learning material distribution, speaker expense administration, and post program material collection. To be successful in this role, it is preferred that coordinators have previous meeting coordination experience, preferably in the pharmaceutical industry.

Primary Responsibilities

• Daily communication and management of all parties involved in meeting execution
• Servicing Health Care Providers (HCPs) with logistical updates, event coordination, travel arrangements & post-event expense reimbursement
• Adhere to state guidelines & regulations in PhRMA code guidelines and Sunshine Act
• Adhere to specific client budgetary guidelines
• Aid in attendee recruitment efforts
• Ensure overall logistical coordination throughout lifecycle of meeting
• Assist with post meeting event reconciliation
• Ensure accuracy in work from initiation to completion
• Onsite support to client(s), speaker and patient(s), ensuring program is executed successfully
• Perform other job-related duties and tasks as assigned.

Qualifications & Software / Technology

Excellent communication (verbal and written) and interpersonal skills

Must possess professional demeanor while working remotely and exhibit superior customer service

Exceptional organizational skills and attention to detail

Capacity to prioritize and multitask while working under tight deadlines in a fast-paced learning environment

Capability to work independently and as part of a team

Ability to acclimate to working within internal databases

Experience in Microsoft Office Suite, required Excel, Word, PowerPoint

Experience in industry specific software such as; SurveyMonkey, Adobe E-Sign, CVENT, and Virtual Meeting Platforms is a plus

Education Requirements

Associates degree or equivalent education and / or work experience

Travel & Shipping Requirements

Minimum of 2x a month to various parts of the United States (including weekends)

Majority of travel will require air / flight(s)

Drafting, proofing & printing materials and event collateral for offsite meetings. The candidate must be willing and able to ship, set up and dismantle all materials for meeting.

Please note : In order to be eligible for this remote position, you must reside within the country where the position is posted.

IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide.