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Office Manager
TielloPhiladelphia, PA, US3 days ago
Job type
- Full-time
Job descriptionManage scheduling, correspondence, document preparation, and filing systems. Oversee office supplies, equipment, and vendor relationships, ensuring cost effective procurement. Coordinate meetings, travel, site visits, and logistics for internal teams and external Approach all tasks with a service-first mindset , delivering support with passion, Manage document workflows using SharePoint and other project management Maintain, structure, and audit digital file systems to ensure accuracy, compliance, Support teams with uploading, updating, and tracking RFIs, submittals, drawings, Provide internal support for basic tech issues and ensure seamless office Serve as the primary liaison between the office, IT vendors, office vendors, and field Coordinate deliveries, materials, and office resources with field personnel. Monitor vendor performance and maintain positive relationships that support Assist project managers, superintendents, and executives with administrative tasks Prepare and distribute reports, meeting minutes, and schedules. Track milestones, subcontractor compliance documents, and deadlines. Lead the administrative team with professionalism, clarity, and positive motivation. Establish and maintain processes that improve efficiency and team Train staff on SharePoint and technology best practices. Promote collaboration and uphold company values. Act as a warm, attentive point of contact for clients, vendors, and visitors. Maintain a hospitality-driven environment where guests and team members feel Assist with coordinating client-facing activities and internal events. Experience in construction administration, office management, or related field. Strong proficiency with SharePoint , Microsoft 365, and Procore. Exceptional organizational, prioritization, and multitasking abilities. Excellent written and verbal communication skills. Hospitality-driven, professional demeanor. Proven leadership and team support experience. Detail-oriented, dependable, and committed to running an efficient, high functioning office. Hospitality-driven and committed to serving others with passion and excellence
Title : Construction Office Manager
Location : Philadelphia, PA
Salary Range : $85K-$95K
Tiello has partnered with a leading General Contractor in Philadelphia, PA who is seeking an experienced Construction Office Manager to join their team.
Position Overview
The Construction Office Manager ensures the smooth, efficient, and professional
operation of a construction office. This role supports project teams, field staff,
subcontractors, clients, and leadership by maintaining organized systems, managing
technology resources, and fostering an elevated, hospitality-driven environment. This
position requires someone who " gets it done" with an attitude of serving others with
passion and excellence
Key Responsibilities :
- Maintain a highly organized, efficient, and detail-driven office environment—running
a "tight ship" that supports daily operations.
partners.
excellence, and a positive attitude.
Document Control & Technology
platforms.
and accessibility.
and closeout materials.
Act as liaison to IT vendors , coordinating troubleshooting, hardware / software
updates, and technology needs.
technology functionality.
Vendor & Field Coordination
teams, ensuring communication is clear, timely, and aligned with project
requirements.
company goals.
Project Support
and project documentation.
Team Leadership & Culture
communication.
Client & Hospitality Experience
supported and welcomed.
Qualifications
Organized with strong technical skill set— comfortable troubleshooting,
coordinating IT solutions, and optimizing office tech systems.
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Office Manager • Philadelphia, PA, US
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