Payroll Specialist

Job Description

Job Description

Position : Payroll Specialist

Department : Finance

Reports to : Payroll Supervisor

Compensation : $33.65 $36.05 per hour

Status : 100%, Full-Time, Non-Exempt, Confidential

Probation : 90 days

Benefits : Medical, Dental, Vision; also including Life Insurance, Long-Term Disability, Employee Assistance Program, and a 403(b) Retirement Plan

Center’s Mission :

Building a world where LGBT people thrive as healthy, equal, and complete members of society.

DEPARTMENT SUMMARY : The Finance Department is responsible for all financial and accounting matters of the Centers’ ten locations throughout the Los Angeles area.

There are a wide variety of areas within the Finance department, including treasury, accounting, government grants, tax, contracts, Payroll, and risk management.

The Finance Department is a team of hardworking individuals who are committed to providing timely financial reporting so that the Center can continue to provide much-needed services to the community.

JOB SUMMARY : The Payroll Specialist at the Los Angeles LGBT Center plays a pivotal role in ensuring accurate and timely processing of payroll activities for the organization.

Reporting to the Payroll Supervisor, the Payroll Specialist is responsible for processing payroll, answering payroll-related inquiries, and supporting payroll-related projects.

This position requires a high level of attention to detail, strong analytical skills, and a commitment to upholding the Center’s values.

ESSENTIAL FUNCTIONS :

• Process bi-weekly payroll for all employees.
• Review and verify timesheets, attendance records, and other payroll-related data for accuracy and completeness.
• Ensure accuracy of employee data, including hours worked, taxes, and benefits deductions.
• Coordinate with HR to process new hires, terminations, and changes in employment status.
• Calculate and process adjustments, deductions, and garnishments as necessary.
• Coordinate employee benefits deductions, such as health insurance, retirement contributions, and flexible spending accounts.
• Respond to employee payroll inquiries regarding pay, taxes, deductions, and other payroll-related matters.
• Generate payroll reports and analyze data to identify trends, discrepancies, and opportunities for process improvement.
• Under the guidance of the Payroll Supervisor, collaborate with HR and Finance departments to reconcile payroll-related accounts and resolve discrepancies.
• Stay informed about changes to payroll laws, regulations, and best practices, ensuring compliance with all relevant requirements.
• Assist in the preparation and filing of payroll tax returns, W-2 forms, and other statutory filings accurately and on time.
• Utilize payroll software systems effectively to streamline processes and maximize efficiency.
• Identify opportunities to enhance payroll systems and procedures to improve accuracy, efficiency, and user experience.
• Serve as the liaison with IT and software vendors to troubleshoot issues, implement updates, and maintain system integrity.
• Support the training of staff on payroll-related policies, procedures, and systems.
• Serve as a subject matter expert on payroll matters, offering guidance and assistance to colleagues as needed.
• Other duties as assigned.

JOB QUALIFICATIONS AND EXPERIENCE :

• Knowledge of or experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people.
• A passion for the Center’s work and its mission to make the world a better place for LGBTQ people.
• Minimum of 2 years of experience in payroll processing or related field.
• Minimum education is a high school diploma or GED. A bachelor's degree in accounting or related fields is a plus.
• Certified Payroll Professional (CPP) designation or equivalent certification a plus.
• Excellent mathematical skills and attention to detail.
• Working knowledge of payroll principles, laws, regulations, and best practices, particularly in California.
• Proficiency in payroll software systems (e.g., ADP, Paylocity, Paychex) and Microsoft Office applications.
• Strong analytical skills with the ability to analyze data, identify trends, and resolve discrepancies.
• Excellent communication skills, both verbal and written, with a customer service-oriented approach.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Ability to successfully navigate and influence within a complex union environment.
• Excellent organizational skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite and HRIS systems; experience with ADP Workforce Now preferred.
• Bilingual skills, a plus (English / Spanish fluency preferred).
• Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, gender expression, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration status, and physical abilities in a multicultural environment.

The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, national origin, sexual orientation, gender identity and expression, sex, pregnancy, childbirth and related medical conditions, religion, disability, age, military or veteran status, including status as a victim of domestic violence, assault or stalking, genetic information (including family medical history), political affiliation or activities, medical or health conditions, and marital status.

The Center has implemented a policy requiring all staff to be up-to-date with COVID-19 vaccinations as a condition of employment, subject to applicable federal, state and local laws.

For more information, please contact [email protected]