Accounting Specialist

Job Posting

This position is responsible for processing invoices, utility bills, check requisitions, and non-exempt expense reports. This position will also be responsible for clearing the AP / AR subledger entries. Essential functions include verifying all supporting documentation is electronically scanned into invoice processing module, assigning general ledger account coding to vendor invoices, and obtaining invoice approvals for invoices via ERP / Third-Party systems workflow when purchase orders are not established. The role also involves reviewing and matching invoices with purchase orders, performing review / audit of invoices and expense reports to company policy, troubleshooting issues and working with vendors and internal customers to resolve discrepancies, ensuring consistent application and compliance with all required accounting policies and controls, researching vendor inquiries for past due invoices, matching and distributing any checks processed outside of Third-Party system, and answering and replying to routine emails regarding vendor and internal customer inquiries. Additionally, the position assists with retrieving information for internal and external audits, clears weekly and monthly all entries that are coded to the accounts payable intercompany, analyzes, researches, and reconciles vendor statements to the company's payable data to ensure accuracy of both internal accounts payable and vendors accounts receivable applications, performs accounts receivable administrative and clerical tasks, generates accounts receivable reports and statements for internal use, processes and records receipt transactions for goods sold or services rendered, assigns general ledger account coding to customer invoices, collects payment from customers and accurately records it into the ERP system, and maintains financial databases, computer software systems and manual filing systems. Job requirements and qualifications include an associate or bachelor of business, accounting, finance, related field preferred, three or more years accounts payable experience (including ERP), proficiency in Microsoft Office, intermediate to advanced Microsoft Excel, excellent customer service skills, a positive attitude and interpersonal skills, excellent oral and written communication skills, the ability to work independently as well as in a team environment, and strong organizational skills with attention to detail. The working environment conditions / requirements include maintaining a valid driver's license and dependable transportation, and the ability to work in an office environment or remotely performing accounting / office functions.