Development Coordinator for Major Gifts

Job Description

Job Description

Position : Development Coordinator for Major Gifts

Department : Development & Alumni Relations

Location : Caroline Saltonstall Building, Milton Academy Campus, Milton, MA

Hours : Full-time with the flexibility to work nights and weekends

FLSA : Non-Exempt

Classification : Staff (12-month )

Milton Academy is an independent college preparatory K–12 school, boarding and day in grades 9–12, located south of Boston.

Milton Academy cultivates in its students a passion for learning and a respect for others. Embracing diversity and the pursuit of excellence, we create a community in which individuals develop competence, confidence and character. Our active learning environment, in and out of the classroom, develops creative and critical thinkers, unafraid to express their ideas, prepared to seek meaningful lifetime success and to live by our motto, “Dare to be true.”

Summary of Position :

The Development Coordinator for Major Gifts will provide crucial administrative and program support for Milton Academy’s advancement initiatives, with a concentration in major / planned gifts and stewardship, that are central to driving the school’s strategic vision. The coordinator provides administrative support to the Executive Director of Development (EDOD) and the Major Gifts team (MG), which includes Planned Gifts and Stewardship. This position will also collaborate closely with colleagues to execute ongoing and special projects including but not limited to support for major / principal donor cultivation, proposals, stewardship, and other communications, and campaign preparation initiatives.

Essential Functions and Responsibilities :

Serve as the primary administrative point of contact for the MG team, and backup support for the Chief Advancement Officer.

Provide administrative coordination for the EDOD including meeting scheduling and planning, calendar management, and special projects as assigned.

Draft written materials with a special focus on major / principal donors and prospects, including meeting briefings, donor profiles, proposals, presentation decks, thank you letters, general stewardship, and gift documentation.

Assist EDOD and Gift Officers with prospect and solicitation follow up including collaborating with campus partners and sourcing information when needed.

Arrange travel for the EDOD and Gift Officers; including international travel prep and support. Assist with reconciliation of expenses.

Coordinate with budget managers and the Business Office on annual department budget submission, process invoices and receipts as needed.

Coordinate team meeting agendas / scheduling, take notes for meetings, coordinate meeting follow up and next steps.

Maintain accurate records in Raiser’s Edge for EDOD and Officers. Prepare prospect lists and other reports from Raiser’s Edge regularly.

Support Planned Giving program marketing needs, events, stewardship, and prospect tracking.

Coordinate with the Advancement Operations team on regular reporting for team members, including pipeline data for the monthly pipeline meetings.

Collaborate with other coordinators to support office-wide initiatives and projects.

Other duties and responsibilities as assigned.

Supervision to be received : Reports to the Executive Director of Development

Supervision to be exercised : There are no supervisory responsibilities for this position, but independence and autonomy are required.

Education / Certification / Licensure

Required : A bachelor’s degree

Preferred : A bachelor’s degree

Experience

Required : 1+ years of office experience

Preferred : Experience working in an independent boarding / day school

Competencies

Required :

Proficiency in multitasking and organizing the work of self and others, with the ability to prioritize responsibilities and projects.

Demonstrated ability to act with courtesy, tact, and diplomacy.

Excellent verbal and written communication skills.

Demonstrated computer expertise, including proficiency in Google Workspace, Microsoft Office, Adobe Creative Cloud, Raiser’s Edge, Airtable and report writing. Ability to learn and adapt to new technology and communication systems.

Ability to work collaboratively with internal and external constituencies.

Understanding of confidentiality and related issues.

Receptive to supervision, feedback and professional development.

Desire to be a part of a dynamic educational community.

Physical Abilities

Required :

Must be able to work at a computer for up to 8 hours each day in conjunction with OSHA requirements.

Must be able to move around the Milton Academy campus without restriction.

Must be able to lift up to 25 pounds.

All interested internal candidates must complete an application for promotion or transfer and inform your supervisor as soon as possible.

The essential functions and basic skills have been included in this job description; it is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time.

Milton Academy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of any category protected by federal, state, or local law, including but not limited to race, color, sex, sexual orientation, gender identity, gender expression, religion, disability, age, genetic information, veteran status, ancestry, citizenship or national or ethnic origin.