Document Admin Assistant

Job Description

Job Description

Job Title : Document Control Associate

Job Description

The Document Control Associate is responsible for compiling and maintaining control records and related files for the release of drawings and engineering documents to various departments. This role ensures the completeness and accuracy of documents such as drawings, change orders, and specifications. The associate will confer with document originators or engineering liaison personnel to resolve discrepancies and maintain the quality of documents.

Responsibilities

• Compile and maintain control records and related files to release drawings and engineering documents to manufacturing and other operating departments.
• Verify completeness and accuracy of documents such as drawings, change orders, and specifications.
• Confer with document originators or engineering liaison personnel to resolve discrepancies and ensure quality of documents.
• Post changes to computerized or manual control records, release documents, and notify affected departments.
• Maintain related files and prepare requests for reproduction of documents as needed.
• Operate reproduction equipment and maintain accurate databases.
• Execute transactions recording the origination and life cycle history of all numbered documentation using the company's data control applications.
• Set up and maintain projects' master document registers on prescribed software.
• Manage and record the throughput of project documentation from internal departments, clients, and suppliers.
• Organize documentation for hard copies, CDs, etc.
• Take responsibility for project document archiving processes.
• Perform clerical work, screen mail, and compose correspondence based on general instruction.
• Additional responsibilities as assigned.

Essential Skills

Additional Skills & Qualifications

Work Environment

The work schedule is Monday to Friday, 8 : 00 am to 5 : 00 pm, fully in-office. The role involves sedentary work, primarily sitting with limited walking and standing. Occasional exertion of up to 10 pounds of force may be required.

Pay and Benefits

The pay range for this position is $20.00 - $25.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Canonsburg,PA.

Application Deadline

This position is anticipated to close on Oct 28, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.