Senior Associate, Payroll Analyst

Company Overview :

Our client is a rapidly expanding organization in the information services sector, supported by institutional investment and a strong growth strategy. With a workforce of ~1,500 across the U.S. and abroad, the company combines the scale of a national enterprise with the agility of a high-growth, entrepreneurial culture. Ongoing acquisitions and a dynamic environment make this an exciting place for payroll professionals who want exposure to complex operations and career-defining challenges.

Position Summary :

We are seeking an experienced and hands-on Payroll Manager to lead payroll operations across a multi-state, multi-entity environment. Reporting to senior HR leadership, this role balances day-to-day payroll execution with team leadership, while also contributing to process improvements, system transitions, and integration work tied to growth initiatives.

This is an excellent opportunity for a motivated payroll leader who thrives in a fast-paced environment and wants to make an immediate impact within a growing, constantly evolving organization.

Key Responsibilities :

• Manage payroll for ~1,500+ employees across multiple U.S. states and select international locations.

Oversee accurate and timely processing of bi-weekly and monthly payrolls.

Ensure compliance with all applicable payroll tax regulations and reporting requirements.

Lead a small team of payroll professionals, providing mentorship, training, and day-to-day oversight.

Partner cross-functionally with HR, Finance, and external providers to deliver seamless payroll operations.

Support organizational growth initiatives including acquisitions, integrations, and new program rollouts.

Administer a variety of incentive programs such as bonuses, commissions, and retention awards.

Contribute to payroll controls, audits, and reconciliations to ensure compliance and accuracy.

Drive process improvements and prepare for future system enhancements.

Qualifications :

5+ years of payroll experience, including at least 2+ years in a leadership or supervisory capacity.

Proven expertise in multi-state payroll processing and payroll tax compliance.

Certified Payroll P rofessional certification strongly preferred (or willingness to pursue).

Hands-on leadership style with the ability to mentor and develop team members.

Experience navigating payroll through organizational change, integrations, or acquisitions.

Strong analytical skills and attention to detail, with the ability to adapt quickly to change.

Excellent collaboration and communication skills across functions and with senior leadership.

Determining compensation for this role (and others) at Vaco / Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco / Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.