UNIV - Grants Administrator II - Psychiatry : Administration

UNIV - Grants Administrator II - Psychiatry : Administration

This position reports to the Department Research Administrator for the Department of Psychiatry and Behavioral Sciences. The Grants Administrator will plan, coordinate, and / or perform complex administrative, business management and research activities for all divisions / programs within the Department. The position will administer pre and post award grant and contract activities in support of the Department's efforts to secure external funding from federal, state, local, corporate, foundation, and other private sources. Incumbent will also be responsible for grant proposal preparation and submission.

Location : Charleston, South Carolina

Job Duties :

10% Assist Research Administrator in the oversight of the research portfolio of the Department of Psychiatry & Behavioral Sciences (approximately 315 awards) :

• Responsible for pulling reports and reviewing all grant balances monthly with Research Administrator. Must maintain an active list of all department grants with notes on any issues to be resolved.
• Research grant overruns as requested and provide a plan of action.
• Ensures NCEs / Carryover requests are submitted timely w / appropriate justification for request
• Provides clear and professional communications on all financial, budgetary matter with all stake holders. Maintains confidentiality when conveying sensitive financial and personnel information. Presents high level overview and detailed financial info including variance explanations with department leadership, Faculty, staff and other stakeholders.

20% Manages the life cycle of all sponsored research for the DOP Clinical Trials and Innovation Sciences Program :

25% Directly oversees the development, preparation and submission of grant proposals for Admin, Sleep, BMED, Womens, Youth, Weight Management, and Hospitalist divisions as assigned related to clinical and basic research which is approximately 77 submissions a year. In addition, collaborates with Addiction Sciences, NCVC, and BSL for their pre award process (approximately 208 per year). Responsible for managing the proposal development and submission process includes :

25% Manages duties related to the receipt and administration of funded awards as assigned :

15% Manage the tracking of Affiliate Salary Reimbursement monthly on grants for each division. Assist with the management of VA MOUs for faculty with dual appointment. Collaborates with Division Administrators and Fiscal analysts on the submission of timely and accurate affiliate salary worksheets. Directly manages the tracking of grant salary reimbursements to ensure accurate and timely payments. Grant Salary reimbursement provides Professional Services Revenue Grant Salaries at an estimated $4 million annually. Creates and maintains robust Our Day Drive reports that determine variances by faculty by grant. Maintains VA MOU tracker to ensure timely submission and signatures in order for faculty with VA appointments to submit grants.

5% Other duties as assigned

Minimum Requirements : A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities.