Executive Assistant

Our client is an exciting technology company looking for an Executive Assistant to join their team!

Job Description

WHAT YOU'LL DO

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our top-level executives. The ideal candidate will manage a wide range of responsibilities across multiple executives with discretion, strong organizational skills, and a customer service orientation.

DAY-TO-DAY RESPONSIBILITIES

• Administrative Support :

Manage calendars, meetings, travel arrangements, and expenses for multiple executives.

Prioritize and screen incoming communications, relaying urgent matters in a timely manner.

Prepare, edit, and format executive documents, presentations, and reports.

Organize and coordinate meetings, including agenda preparation, meeting materials, and follow-up actions.

Attend and record minutes during key meetings as requested.

Ensure meeting logistics and technology are well arranged.

Maintain and update confidential files, records, and department-related documents.

Manage the executives' vendor list and budget, ensuring accurate and up-to-date information.

Handle confidential and sensitive information with discretion.

Act as a primary point of contact for internal and external stakeholders, including team members, executives, and external partners.

Draft and proofread emails, reports, and other written communication on behalf of the executives.

Assist team members with planning events, such as workshops, seminars, and conferences.

Arrange logistics, catering, and materials as needed.

Assist in tracking and managing budgetary items, including expenses and cost approvals.

Maintain financial records and reports for department-related expenditures.

Qualifications

WHAT WE ARE LOOKING FOR

MUST HAVES :

NICE TO HAVE :

Salary Range : $90-105K

Additional Information

Our client is an EEO employer. We are happy to provide accommodations to make the interview process easier. Should you need any accommodation, please let us know.

J-18808-Ljbffr