Administrative Assistant 5

Administrative Assistant 5

Salary : $3,127.00 - $6,136.00 Monthly

Location : Baton Rouge, LA

Job Type : Classified

Job Number : CRT-2025-215006-KW

Department : Culture Rec & Tourism-State Parks

Opening Date : 11 / 19 / 2025

Closing Date : 11 / 29 / 2025 11 : 59 PM Central

About This Job

The Office of State Parks (OSP) serves the citizens of Louisiana and visitors by preserving and interpreting natural areas of unique or exceptional scenic value, planning, developing and operating sites that provide outdoor recreation opportunities in natural surroundings, preserving and interpreting historical and scientific sites of statewide importance and administering intergovernmental programs related to outdoor recreation and trails.

The purpose of this position is to perform executive secretarial and administrative functions to include matters of a general and confidential nature. This position will also handle a wide variety of administrative duties and ensure proper procedures are maintained.

Ideal Candidate Competencies

Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability : The ability to accept ownership for your actions, behaviors, performance, and decisions.

Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

Managing Projects : The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.

Thinking Critically : The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Displaying Professionalism : The ability to recognize how your actions impact the perceptions of both you and your organization.

Focusing on Customers : The ability to serve the needs of those who support and / or rely on the services provided.

Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Managing Ambiguity : The ability to perform as expected with partial information and / or in uncertain circumstances.

Managing Time : The ability to control your time to increase effectiveness, efficiency, or productivity.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION : Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties

Acts as HR liaison by handling field staff personnel requests to the appointing authority on a daily basis by documenting requests, securing appropriate signatures, etc.

Maintains and consistently updates a spreadsheet of currently employed personnel (300+ classified positions and 80+ part time positions) as well as a vacancy list with a tracking component.

Attends trainings / meetings related to HR procedures or documents to remain current on all information and enforce these procedures with field staff.

Manages all La carte purchasing for the Administrative Office. Keeps inventory of office supplies and completes necessary documentation for all purchases.

Answers multi-line phone and directs calls to appropriate departments. Screens all phone calls daily, providing accurate messages. Responds appropriately to customers regarding inquiries about State Parks, and gives information regarding policies, rules, reservations, etc.

Manages customer complaints and concerns. Provides information, follow-up, investigates issues at the parks, and provides to Assistant Secretary.

Supervises and regulates the issuance of permits to qualifying veterans, allowing them exemption from paying the day use entrance fee at State Park facilities; averaging 2000 permits issued annually.

Retrieves mail and interdepartmental mail daily and distributes accordingly. Prepares outgoing mail daily. Schedules package pickups and processes invoices for services.

Manages the calendar for the Deputy Assistant Secretary, scheduling meetings, assisting with administrative tasks, drafting correspondence, managing projects, etc.

Serves as point of contact for State Archives to ensure compliance with archive guidelines for retention and disposal of records.

Manages, supervises, and establishes procedures for the agency's electronic filing system for agency records, to include batching, sorting, scanning, and filing documents for the agency, requiring long-term retention.

Position-Specific Details

Appointment Type : Probational, Promotional, Detail to Special Duty, or Job Appointment

Location : State Parks Administrative Office, in Baton Rouge, LA

Work Schedule : The State Parks Administrative Office is open Monday-Friday, typical office hours are 8am-4 : 30pm. This position will work full-time hours, 40 hour work week. Schedule includes paid time off for state holidays.

Travel : Position requires occasional travel to state parks and historic sites, statewide, as needed for meetings, training, etc. When travel is required, a state vehicle is provided for employee use while on duty.

How to Apply

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes.

Louisiana as a State, is a Model Employer for People with Disabilities.

Contact Information

For further information about this vacancy contact :

Katelyn Wale

Department of Culture, Recreation & Tourism

1051 N 3rd Street

Baton Rouge, LA 70802

Fax : (225) 342-7928

kwale@crt.la.gov