Administrative Assistant III

Posting Details

Posting Details

Posting Number

S14219P

Working Title

Administrative Assistant III

Department

Honors-Morehead Honors College

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university () . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

UGA Jere W. Morehead Honors College

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday from 8am-5pm

Advertised Salary

$36,000 - $46,000

Posting Date

10 / 06 / 2025

Open until filled

No

Closing Date

11 / 06 / 2025

Proposed Starting Date

12 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Position Information

Classification Title

Administrative Assistant III

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 5 years of related experience

Preferred Qualifications

Position Summary

This position works in tandem with the Coordinator of Honors Recruitment & Enrollment to recruit the very best students to the University of Georgia Jere W. Morehead Honors College. All Honors College admission applications are processed by the person in this position. Many prospective students questions and concerns are handled by this position. Reports and other forms of data collection are processed and interpreted by the person in this position. Travel arrangement and logistics for recruitment activities are coordinated in this office.

Knowledge, Skills, Abilities and / or Competencies

• Knowledge of office practices and procedures
• Attention to detail and Accuracy
• Ability to coordinate and execute mass mailings and mail merge
• Proficiency using Word and Excel
• Organizational skills -Ability to use discretion with confidential information
• Excellent communication skills and Public Speaking

Physical Demands

Filing, copying, working at a desk for long periods of time, and lifting up to 25 lbs.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

Yes

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Assist with data management for the Office of Recruitment and Enrollment within the Honors College. This includes creating and updating spreadsheets, working in different management systems, data entry and records management, statistics, budget, enrollment data, and listserv. Produces standard merge letters, reports, records, and other documents for the Coordinator of Recruitment and Enrollment, Dean of the Honors College, and other departments.

Percentage of time

25

Duties / Responsibilities

Provide customer service and front-line support by corresponding with prospective students, families, and other departments via email, telephone, and face-to-face meetings. Effectively facilitate and promote campus relationships with other departments on campus. Present to both small and large groups and facilitate panels for perspective and committed students. Needed to communicate with other offices and departments to ensure a flow of information and problem solving.

Percentage of time

25

Duties / Responsibilities

Process all Honors College applications for first-year prospective students, first-semester entry students, and transfer students. Coordinate the application mailings to all prospective Honors College students.

Percentage of time

20

Duties / Responsibilities

Serves as the administrative assistant for the Coordinator of Recruitment and Enrollment within the Honors College by assisting with scheduling meetings and arranging travel for recruitment visits.

Percentage of time

15

Duties / Responsibilities

Assists with campus recruitment activities such as presenting admission requirements at Honors College information sessions (public speaking), In-person orientation sessions, walk-in visitors (face-to-face meetings), recruitment receptions, Scholar Preview Days, and Admitted Students Days.

Percentage of time

10

Duties / Responsibilities

Provides data and creates reports for the Dean of the Honors College.

Percentage of time