Hiring Assistant

Hiring Assistant

In this important Human Resources role, you will have the opportunity to make an impact on the hiring of our critical class positions, which protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency. We are seeking proactive and organized candidates to support crucial administrative tasks. This position requires that you work on-site.

Responsibilities include :

• Prepare and submit human resource appointment and separation actions in accordance with the State Personnel Rules and Department policies and operating procedures.
• Coordinate completion of hiring process activities with selected candidates to include preparing and compiling appointment and separation documentation and submission to the appropriate human resources team for processing and coordinate required background screenings, conducts reference checks and personnel file reviews.
• Conduct other due diligence / required checks / screenings.
• Maintain and file the recruitment and selection package for required retention period.
• Answer incoming phone calls and provide general information / technical assistance to candidates and transfers / escalates to appropriate team member and / or management.
• Ensure required action is entered into the appropriate information system / tracking database. Review and accurately process any required actions associated with Recruitment in accordance with the applicable statute, rule, procedure, policy and / or internal process(es). Assist with creating or review of reports to ensure system information is accurate and resolve errors by system correction and / or recommends solutions.
• Assist other administrative offices, IT and Program with new hire onboarding activities for positive first day experience.
• May assist hiring specialists with scheduling interviews and dispositioning of candidates in applicable systems.
• Performs other related duties as assigned.

Qualifications :

NOTE : Please attach a copy of education documentation, diplomas, certificates, etc., to your application before you submit your application in People First. These documents are required if used to qualify for the position.

Preferences :

Knowledge, Skills, and Abilities :

Knowledge of the principles and techniques of effective communication. Knowledge of interviewing principles and techniques. Knowledge of the methods of data collection. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to understand and apply applicable rules, regulations, policies and procedures. Ability to professionally interact with both internal and external customers in a tactful, courteous and effective manner. Ability to record, collect, evaluate and analyze data. Ability to work independently by planning, organizing and coordinating work assignments. Ability to listen effectively. Ability to speak clearly and correctly. Ability to utilize problem-solving techniques.

Candidate Profile (application) must be completed in its entirety. Include supervisor names and phone numbers for all periods of employment. Account for and explain any gaps in employment so that the hiring process is not delayed. Experience, education, training, knowledge, skills and / or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement See Resume in place of entering work history. If you experience problems applying online, please call the People First Service Center at (877) 562-7287.

Benefits of Working for the State of Florida :

For a more complete list of benefits, visit www.mybenefits.myflorida.com .

Growth Opportunities :

With 12,000 employees across the state DCF promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in State government. They are also among the most rewarding. All employees are encouraged to take advantage of available Department opportunities for advancement and professional development.

Where you will work :

Florida is the only state that borders both the Atlantic Ocean and the Gulf of Mexico. In other words, no matter where you land in Florida, you're never more than 60 miles from a body of saltwater. And if the beach isn't your scene, there are 175 state parks to explore! Meanwhile, Floridians hail from a wide range of backgrounds, cultures, ethnicities, and walks of life, making it an incredibly diverse melting pot that many residents and visitors to Florida love. The Sunshine State is a great place to live and work Come join our team!

About Department of Children and Families :

Mission : The mission of the Department of Children and Families is to work in partnership with local communities to protect the vulnerable, promote strong and economically self-sufficient families, and advance personal and family recovery and resiliency.

Vision : We are a highly skilled workforce committed to empowering people with complex and varied needs to achieve the best outcomes for themselves and their families. In collaboration with community stakeholders, we will deliver world class and continuously improving service focused on providing the people we serve with the level and quality that we would demand and expect for our own families.

Values : A workforce that operates with integrity maintains loyalty to a code of ethics that requires the courage to take responsibility for providing the highest quality of service to the vulnerable. We are a solutions-focused learning organization built on a foundation of transparency in action and accountability of results. Both within the organization and among our stakeholders, we thrive in a culture of respect for diversity of opinion that is nurtured through open communication. High performing and committed, we are unified in our goal of excellence in achieving quality outcomes for those we serve.

To learn more please visit https : / / www.myflfamilies.com .

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location : WEST PALM BEACH, FL, US, 33401